Administration and Finance Assistant

Terms of Reference

Administration and Finance Assistant

About The Centre for Social Sciences Research and Action

The CeSSRA is an action-oriented, non-profit research center for and about civil society. We are a multidisciplinary space creating synergies and bridging between researchers, experts, civil society and NGO practitioners, and activists. The CeSSRA aims to foster social change through innovative uses of social science, digital technologies, and publication and exchange of knowledge.

Main Tasks

• The A&F Assistant will be responsible for all broad administrative support functions, which include the execution of administrative and finance tasks as summarized below:
• Support the day-to-day administrative and financial management of the programs and projects.
• Prepare contracts based on ToRs and follow up on their signature.
• Responsible for the cash box and physical cash count on a daily basis, and for keeping related ledgers on Excel files up to date.
• Prepare needed lists for all project activities as well as administrative documents, such as contacts list, suppliers list, collaborators, interns and consultants etc.
• Receive and direct visitors provide them with general support, and handle centre telephone calls.
• Perform the procurement process according to the appropriate regulations.
• Support programme and project team in the fulfilment of their duties, including logistics support.
• Prepare payments  and reimbursements after checking all supporting documents are submitted in line with regulations.
• Prepare PVs, expense claims, and check that all documents are eligible and accurately recorded.
• Update and maintain comprehensive inventories for the centre.
• Establish and maintain a proper filing system for all administrative and financial documents digitally and in hard copies.
• Monitor and coordinate the upkeep and maintenance of premises with external and internal counterparts.
• Perform other tasks as requested.

Qualifications

• Bachelor’s degree or technical equivalent in accounting. 
• Minimum of 1 to 2 years of experience in finance and administration.
• Minimum of 1 year of experience in working with nonprofit organisations.
• Strong computer skills, Microsoft office and especially Excel.
• Ability to give and receive feedback constructively
• Fluent in Arabic and English.
• Ability to complete tasks on time.
• Strong interpersonal and communication skills required.
• Ability to work independently, coordinate, and plan with relevant team members
• Capable of working both individually and as part of a team.