Request for Quotation RFQ2024/050 - rent a car with driver

Introduction 

SAWA Background 

SAWA for Development and Aid is a Civil Society Organization (CSO) initially founded in December 2011 as a spontaneous response to the arrival of the first 40 Syrian families displaced from Syria into the North of Lebanon. This initiative then grew to include both local and international activists who worked together (SAWA in Arabic), united by their belief in individuals’ right to live in dignity and freedom, and to be active individuals in their communities, and wherever they may be. In order to better support vulnerable communities, especially from those internally displaced within Syria to Syrian refugees in neighboring countries, Sawa’s activists focused on sharing their knowledge and exchanging their experiences.

Confidentiality 

SAWA will treat the content of all tenders/quotations as being confidential and information provided in the tenders will be used for the purpose of deciding on the award of a contract as described in this document. 

Objective 

SAWA Wishes to enter into (a) non-exclusive Agreement(s) for the below supplies:

1. Rent a car with a driver for the transportation of SAWA employees inside Great Beirut and /or Bekaa and from Beirut to Bekaa and vice versa
2. All expenses will rest with the renter including fuel, filter change, oil and any other expenses that may occur.
3. Working Hours: from 9 AM till 5 PM from Monday till Friday
4. Expected mileage in one month: about 12,000 Km
5. Duration: 18 months
6. All Risk insurance.
7. Car replacement in case of car break down/ accident

All other items are mentioned in the below attachments (Annex C)

General Terms and Conditions 

SAWA will accept the most appropriate offer based on Acceptance of Payment Terms (30%) car brand (20%), cleanliness (10%), accuracy in timing (20%), maintain safety and security measures (20%)

Conflict of Interest 

Any conflicts of interest involving an applicant must be fully disclosed to SAWA. Failure to disclose a conflict may disqualify an application or invalidate an award of the contract. 

Agreement Period 

The agreement shall start the date of awarding for a period of 18 months.

Administrative documents: 

• Copy of Commercial circular, Commercial register and tax registration.
• Copy of ID of the authorized signatory 

Technical documents: 

• Portfolio 
• Any other information/documents/pictures considered useful 

Financial documents: 

• The bid shall be based on list of specifications and prices. 
• The currency for the bid shall be in EUR
• Any other expenses should also be included in the above rates and prices. No additional expenses will be covered. 

Contact for Clarification 

For clarification you can contact us via email  [email protected]  or call SAWA office on +96103871855 for any clarification

Deadline 

Offers must be received by latest 11:59 pm (Beirut time) on ………….. 2024 Offers received after ………………11:59 pm will be invalidated. 

Annexes 

Annex 1 “Tender file”; Tender-invitation to bid
Annex C  Financial Offer