Counting and Financial Officer

SEEDS is seeking a full time Counting & Financial Officer to conduct the following tasks:

• Keep accurate records of all transactions.
• Manage accounts payable and accounts receivable.
• Track bank deposits and payments.
• Review and verify payments and financial reports and ensure that the supporting documentation complies with SEEDS’ policies and procedures.
• Manage data entry on QuickBooks.
• Process monthly invoices and payment requests following donors’ requirements and SEEDS’ internal financial procedures.
• Prepare monthly cash and bank reconciliation sheets.
• Prepare monthly, quarterly, and annual financial reports.
• Provide full reporting to donors on expenditures and financial reconciliation.
• Implement efficient budget controls and allocations for running projects.
• Responsible for consultants/staff contracts as well as suppliers’ payments.
• Submit tax forms.
• Participate in financial audits and budget preparation activities.
• Organize and implement financial policies.
• Responsible for the procurement process for the organization and running projects, such as requests for quotation, quotation analysis, fees negotiations, contract preparation, and follow-up on payment.
• Manage all contract arrangements and ensure that contractual obligations are adhered to.⁠
• Responsible for monthly petty cash replenishments.
• Monitoring and maintaining office equipment and inventory supplies; order replacement supplies as needed. Ensuring that stationery and other office materials are stocked and made efficient use of.
• ⁠Receives and sends official correspondence and maintains a record of it.
• Preparing correspondence, documentation, or presentation materials, this includes updating the staff directory.
• Conduct filing and ensure all documentation is recorded, scanned, and filed. Maintain a printed archive of important communications and contracts.

Qualifications:

• Bachelor's degree in finance, accounting or similar fields
• Proven work experience as a Financial Officer or similar role
• Solid knowledge of financial and accounting procedures
• Experience using financial software
• Solid data entry skills with an ability to identify numerical errors
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
• Good organizational and time-management abilities
• Knowledge of national financial regulations