Key of Life - Request for proposals - closing event organization and execution

Scope of Work

The selected event or Media management company will be responsible for the comprehensive organization and execution of the event, including but not limited to the following:

1. Event Planning and Coordination:
   • Develop a detailed event plan and timeline.
   • Coordinate with speakers, performers, exhibitors, and other stakeholders.
   • Manage invitations, RSVPs, and guest registration.
2. Venue and Logistics:
   • Secure and manage the venue in Tripoli, including setup and teardown.
   • Arrange for seating, staging, and decoration according to the event theme.
   • Ensure compliance with all safety and accessibility requirements.
3. Audio-Visual and Technical Setup:
   • Provide audio-visual equipment for video screenings, speeches, and live performances.
   • Manage sound systems, lighting, and projection equipment.
   • Coordinate technical rehearsals and ensure smooth operation during the event.
4. Exhibition Management:
   • Set up and manage the exhibition area, including display stands and tables.
   • Coordinate with exhibitors, including local actor and project participants.
   • Ensure proper labeling and presentation of exhibited products.
5. Catering Services:
   • Arrange catering for a buffet, including a variety of food and beverages.
   • Ensure high-quality service and adherence to health and safety standards.
   • Manage the catering staff and setup.
6. Entertainment Program:
   • Organize performances, including music and dance.
   • Coordinate with performers and manage the program schedule.
   • Provide necessary support and equipment for live performances.
7. Event Promotion and Media Coverage:
   • Develop promotional materials, including posters and social media content.
   • Coordinate with media for coverage and publicity.
   • Manage on-site branding and signage.
8. Post-Event Reporting:
   • Provide a comprehensive report detailing the event’s execution, including attendance, media coverage, and participant feedback.