Logistics and Security Assistant
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
Job Posting
: 05/Jul/2024
Closure Date
: 20/Jul/2024, 12:59:00 AM
Job Type
: Non-staff opportunities
Primary Location
: Lebanon-Beirut
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
FAO’s office for Lebanon is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing countrywide food, agriculture and rural development priorities under Lebanon. It develops and maintains relations with the relevant Ministries at country level. This position is based in FAO Representation in Beirut, Lebanon. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.
Reporting Lines
Under the overall guidance of the FAO Representative (FAOR) and the direct supervision of the Assistant FAOR Administration, and in close cooperation with FAO Units in particular RNE, and UNDSS, the Logistics and Security Assistant undertakes the following tasks:
Technical Focus
The Logistics and Security Assistant is responsible for processing customs clearance requirements, updating project assets and inventory, managing warehouse, implementing office security protocols, and ensuring compliance with FAO logistics internal controls.
Tasks and Responsibilities
• Coordinate and manage project missions with the coordination of the programme teams
• Proceed with custom clearance & exemption process for all goods and materials delivered under FAO programme
• Assist in raising Purchase Requisitions as per procurement threshold
• Assist in Low Value procurement transactions as per the delegation matrix
• Responsible for the timely certification of the receipt of goods or services, to permit procurement functions to operate smoothly
• Assist in the security of the office and provide monthly reports to the FAO Representative and FAO Lebanon management on improvements to made, in line with CSLS feedback and recommendations
• Assist the FAO Representative and FAO Lebanon management in Security Training and Awareness, Employee Security Communication, Security Liaison, crisis management tasks
• Focal point for Assets Management & Local Inventory. Prepare monthly inventory and assets reports of all expendable and non-expendable items, regular handling/tracking over the assets
• Assist with Travel-Local, International (TA/SC/TEC & Ticketing) & Hotel Booking
• Review of stock holding at various locations, keeping records of all inventories in the database
• Supervise and ensure that the entry and exit of goods from the FAO warehouse are properly controlled and recorded
• Supervise and ensure that storage and warehousing of all inputs procured under the emergency projects are arranged in an orderly manner to facilitate the identification of goods stocked
• Ensure the correct application of the FAO rules and regulations in the movement of procured goods and services
• Perform other related duties as required
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in logistics, administration, or related discipline
• 4 years of relevant experience in logistics or procurement
• Working knowledge of English and Arabic
• National of Lebanon
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Experience with a UN Agency or International NGO is desirable
• Familiarity with computers and Microsoft Word, Excel essential
• Relevant security experience in conflict environment; experience in UN peacekeeping, or in the UN security management system, would be an asset
• Knowledge of the region and the country, understanding of the threat environment and security-related challenges faced by the international development and humanitarian organizations in Lebanon
• Communication skills including drafting official communications
• Ability to make responsible operational decisions in a timely fashion
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon
- بيروت