Operations Manager
Beirut Art Center is looking for an experienced and dynamic operations manager who is able to carry out the daily operations of the center which includes administration, HR, basic accounting and financial services and general running of the office and center. The position requires a very well organized and experienced individual with creative problem solving skills and efficient communication. Starting date mid May 2024.
Interested applicants may send their resumes to [email protected]
Please mention the position in your email subject.
Only shortlisted candidates will be contacted
Responsibilities:
Administrative and Office
- Managing the day to day running of BAC
- Staffing, training, and supervising any required administrative or operations positions
- Arranging schedules, staff meetings, and staff vacations
- Arranging employee open calls, interviews, and selection processes
- Drafting employee agreements and paperwork
- Representing BAC in various official and governmental processes (ex. NSSF, Ministry of Finance, Ministry of Interior, etc.)
- Making necessary arrangements to keep all BAC legal, financial, and official documentation in order and up to date
- Filing grant contracts and keep track of deadlines and documents related to follow up and reporting
- Managing day to day office needs (ordering necessary supplies, general upkeep, internet, and telephone maintenance, etc…)
- Updating and maintaining supplier files and contracts
- Drafting and/or reviewing supplier/service contracts and agreements
- Managing space rentals and agreements
- Working closely with the director in producing the annual reports
Accounting and Finance
- Organising and Issuing payment orders for all payments with weekly follow up with director
- Inputting expenses and incomes into digital accounting system
- Balancing cash expenses with director
- Updating project budgets with director
- Working closely with director and board on drafting and finalizing the annual budget
- Maintain, follow up and regularly communicate status of annual budget to director
- Coordinating with auditor and director for quarterly declarations
- Keeping clear and accessible quarterly, yearly, and project-based budgets, cash flows and balance sheets - full accounting records
Storage and Inventory
- Responsible for annual Maintaining and updating catalogued inventories of materials, equipment, and resources.
- Implementing a material and resource check out system to ensure proper inventory and accountability.
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon
- بيروت
- بيروت