FINANCE AND GRANT MANAGER

COMPANY DESCRIPTION:

Established in 1951, Amideast is an American nonprofit organization dedicated to creating hope, opportunity, and mutual understanding among people in the Middle East, North Africa, and United States through life-changing opportunities for education and cultural exchanges. Working with local, regional, and international partners, we provide programs and services that improve educational opportunity and quality, expand access to U.S. study, empower youth and women, strengthen local institutions, and develop language and professional skills for success in the global economy. Headquartered in Washington, D.C., Amideast operates offices in 11 countries in the MENA region. For more information, visit us at www.amideast.org.

POSITION DESCRIPTION:

The individual in this role will ensure the success of the Amideast Lebanon Finance and Grant Manager. He/She will managing accounting, finance and grant process; supporting the Country Director to achieve financial targets and ensure continued growth of all programs; and handling responsibilities as a member of the management team at AMIDEAST/Lebanon.

RESPONSIBILITIES

Accounting, Finance and Grants Responsibilities

• Establish monitoring and evaluation financial systems; prepares progress, assessment, and evaluation reports; ensures the application of these accountability systems; and ensuring that all work is conducted according to the regulations and procedures of the various donors and AMIDEAST

• Manages, supervises and monitors the office's financial and accounting functions in accordance with AMIDEAST’s established policies and procedures; contributing to development of annual and project budgets; preparing financial updates or reports; supervising each project’s financial progress by ensuring disbursements are within budget and allowable; maintaining contract archives to include all projects’ key documents; supervising and monitoring inventory items; reconciling cash receipts daily ; supervising petty cash account and reviewing it weekly; managing accounts payable to ensure all payments are authorized, allowable and charged appropriately; managing accounts receivable to ensure timely settlement of any outstanding invoices; preparing cash forecast reports; processing monthly closing processes in compliance with HQ procedures for all accounts; and interacting with the bank to manage AMIDEAST bank accounts in terms of preparing bank deposit vouchers, depositing cash, transferring money, etc. upon Country Director’s approval.

• Prepares accurate, complete and audit proof documentation for all payments by reviewing all invoices submitted for accuracy, appropriate authorization, and correct project allocation; preparing payment vouchers for authorized invoices

• Ensures accuracy of payments received from walk‐in and corporate clients and reconciling receipts against each department’s statistics on a daily basis; preparing bank deposits; and monitoring, analyzing and ensuring the collection of outstanding accounts receivables.

• Help supervisors weekly reports on the office’s cash position; and preparing monthly or other financial reports as requested, such as bank reconciliations

• Direct the preparation and negotiation of a proposed project, grant and services for a fee budget and modifications, and coordinate with partners/donors as appropriate ensuring compliance with international and local donor procedures and regulations in implementation of all program activities.

• Manage, monitor, and update project budgets and obligated funds and also review and analyze variations and share with donors as may be required.

• Supervise, manage and maintain organization finances, transactions, purchase orders, contracts, and petty cash.

• Provide assistance and guidance to all project managers on comprehending financial and labor reports.

• Review and assist the Country Director in monitoring field office (functional) and program financial performance keeping management abreast of current and projected performance and trends.

• Provide training to staff on budgeting, accounting procedures and other relevant areas as needed.

• Participate in the proposal pricing process as a key member of pricing team

• Monitors and reviews field office (functional) and program financial performance keeping management abreast of current and projected performance and trends. 

• Oversight of office accounting including monthly closing process, accounts payable, accounts receivable, payroll and monthly reconciliation activities. All to be completed on a timely manner and in accordance with HQ standardized processes.

• Monitor the review and clearance of vouchers for disbursement to vendors, contactors, consultants, suppliers and employees.

• Develop, review, and punctually submit monthly, quarterly, and annual financial statements/reports for donors as may be required by grant/donor agreements and in coordination with HQ accounting and HQ contracts and grants departments.

• Ensure compliance with local statutes, including internal reviews and annual audits, etc.

• Maximize the use of our transactional accounting system - Deltek Costpoint, as well as AMIDEAST’s proprietary, Pro-class (point of sale system).

• Reconcile general ledger accounts monthly including fixed assets, prepaid expenses, accounts receivable, accounts payable, payroll liabilities, leave balances, benefits allocation, and customer service.

• Analyze and prepare monthly journal entries for recurring expenses, accruals and deferrals, investment activity, allocated expenses, and/or other adjusting entries ensuring accuracy of methodology and accounting.

• Help in the preparations of AR invoices and the monthly and quarterly financial reporting relating to US Government contracts.

• Assist with annual audits, prepare and review supporting documentation.