Project Assistant (PA) of the Palestine Red Crescent Society Lebanon branch – Japanese Red Cross Society Medical Cooperation Project-Tal El Zaatar hospital (Rashedieh Camp)

Project Assistant: Secure the smooth implementation of the project by the PRCS/L and JRCS medical teams and keep an appropriate coordination and direct/indirect communication with all relevant stakeholders.

The position holder will:

• Work closely with JRCS medical team to ensure the respect of the schedules related to project planning and implementation.
• Assist the planning, provide training/on-the-job training, and perform medical activities as a role model.
• Produce regular technical reports, provide statistics as required and share with PRCS/L HQ and JRCS Regional Office.

• Participate in the relevant meetings and discussions and share the records and Minutes of Meetings (MoM) with the team members.
• Work closely with JRCS Project Officer and Programme Coordinator (both based in Lebanon) to arrange necessary      regular and technical meetings among JRCS, PRCS/L HQ and Hospitals when necessary.
• Support in ensuring the accountability of projects by attending, for example, the tendering processes, participating in necessary discussions and submitting proper documentation for any amendment. 
• Keep good coordination and communication with PRCS/L staff and HQ, JRCS staff and JRCS medical team.
• Assist the research and the monitoring related to information required by JRCS medical team.

Quality Management:  Strive to understand the overall of the medical cooperation project by PRCS and JRCS in Lebanon and follow the JRCS medical team. In the hospital assigned to the JRCS project,  participate in quality improvement and quality management through on-the-job training, etc.

The position holder will:

• Understand the PRCS/L Quality Management strategy and plan as well as PRCS/L – JRCS Medical Cooperation Project objectives in collaboration with the Quality Officer of the Tal El Zaatar Hospital.
• Assist the PRCS/L Central Quality Officer in implementing the Quality Management plan, collecting and analysing related data and sharing the analysed data with JRCS medical team.

General: Responsibilities include:

• Provide necessary logistic and administrative support to JRCS medical team in coordination with JRCS Project Officer.
• Support the JRCS team for receiving the new JRCS delegates and business visitors from JRCS HQ and hospitals.
• Support field-level response to incidents, including critical incidents, as required.
• Carry out translations and interpretation between Arabic and English e.g. for field visits, contract documentation and supporting financial documentation, as required.
• Produce and submit a monthly report to the PRCS/L HQ and JRCS Regional Representative.
• Support to ensure accountability and compliance of all the activities implemented by PRCS/L and JRCS teams, and report any doubt of incompliance to PRCS/L HQ and JRCS Regional Representative.

Actively work towards the achievement of PRCS/L and JRCS goals through effective relations and teamwork

Perform any other work-related duties and responsibilities that may be assigned by the line manager(s)

Ensure understanding of roles, responsibilities, lateral relationships and accountability