Logistics Operations Officer

The main challenges:

• Departmental coordination and communication to have efficient stock management.
• Rigorous in the paperwork follow-up and reporting
• Managing of daily workers
• Planning and organizing the movement of the stock (LIFO-FIFO)

Priorities for the 2/3 first months:

Responsibilities and main activities:

1. Handle the proper follow-up of the storage/warehouse facilities:

• Monitor the quality of products upon reception and thus entry into the warehouse spaces/facilities SI is running in the region
• Regularly monitor the quality of items while being stored at SI’s storage/warehouse facilities. Pay special attention to expiration dates
• In close collaboration with Program Managers & Logistics Managers, provide staff with requested items/materials/equipment stored at SI’s storage/warehouse facilities and support through the deployment of daily workers the loading / unloading of the same
• Supervise the team of daily workers charged with storage activities
• Request the necessary resources to handle the storage/warehouse facilities, notably daily worker and means of transportation with Logistics Operations Manager based on incoming demands from program or support.
• Draft or complete dispatch and receipt documents in compliance with Solidarités International standards
• Monitor incoming and outgoing equipment/items/material
• Maintain updated inventory lists as per established procedures
• Participate in monthly inventories for stored goods, items and equipment and reconciliation with what should be in stock.
• Monitor regularly the contracted storage/warehouse facilities and infrastructure both from inside and outside: locate damages and propose the necessary repairs.
• Supervise cleaning and regular disinfection of storage/warehouse spaces.

1. Handle the proper follow-up of the deployed car fleet:

• Participate in modifications of the fleet size and components (type of vehicles) when applicable and needed.
• Ensure that the administrative documents for all vehicles are available, filed and monitored as well as that the required safety equipment (see fire extinguisher, first aid kit, spare wheel etc.) is on board as per established procedures.
• Highlight all abnormal fuel consumption and mileage data and report to the line manager.
• Participate in drafting daily, weekly, and monthly vehicle checklists (mechanical, usage, maintenance check-ups, etc)
• Verify that all deployed vehicles comply with Solidarités International regulations.
• Organise the schedule of vehicle movements in collaboration with the Logistics Operation Manager.

1. Provide support in handling human resources:

• In coordination with line manager s/he participates in the resolution of any problem raised or caused by a driver.
• Conduct driver’ team meetings and be the drivers’ representative at logistics department meetings.

Reporting/Communication

ORG CHART POSITION (reporting and functional relationships)

Line manager: Logistics Operations Manager

Line Report(s) Logistics Operations Manager

Functional Manager:

Functional Report(s):.