UNV Logistics Assistant​

UN Entity: UNFPA

Assignment Context: 
In addition to UNFPA regular program covering the SRH, GBV, Youth, and PD and in view of its engagement in humanitarian response interventions to the Syrian displaced populations and Lebanon emergency response, UNFPA Country Office is seeking to recruit a Logistician Assistant to provide operational and logistical support for UNFPA Lebanon Country Office and to be able to respond to its increased operations workload.  

Within the delegated authority and under the supervision of the Administrative Finance Associate or her designated mandated representative(s), the UNV Logistic Assistant will: 
Effective administrative, logistics and customs clearance support to the CO operations 

• Timely coordinate logistics related matters such as tracking International shipments and pre-shipment customs clearance activities including obtaining import permits as required, product registrations, arranging waivers, etc. with the Supply Unit of CO; 
• Handle and facilitate customs clearance of CO shipments coming thru Lebanon ports and airports, including all cycle of paper work and necessary follow up with customs; 
• Coordinate with Custom Clearing & Forwarding agents on a day to day basis to ensure timely clearance of supplies from the ports of entry; 
• Ensure timely completion of customs clearance procedures; 
• Support the logistics team in the warehouse physical count exercise & receipt and inspection of arrived goods 
• Maintain a file of the full set of documentation for every shipment in accordance to the organizational requirements; 
• Support logistics team in Last Mile Assurance (LMA) & inventory quality assurance exercise 
• Provide the needed support to operations team for ensuing efficient distribution of program supplies by the implementing partner. 
• Support in establishing SOPs/ICF for warehouse management of IPs 
• Handle/manage Supplier Application in Quantum specifically registration of companies 

Procurement and shipment of goods  

• Support the CO with office procurement of goods and services in Lebanon based on CO needs in accordance with UNFPA policies and procedures.  
• In coordination with the CO Procurement team, obtain quotations for the procurement of goods and services when requested, 
• Follow up on orders to ensure timely delivery of goods and services as stipulated in the Purchases Orders and contracts;  
• Ensure that issues of late/non-deliveries, missing items/quantities, quality related issues are addressed on a timely basis  
• Support the procurement team in ensuring the commitment (Req.s) are correctly reflected in Quantum and Req are entered in line with the approved budget

Performing other operational tasks when necessary

• Assist in asset management 
• Assist in the preparation of the Request for Payments on AoDocs 
• Assist in the management of security 

Inclusivity Statement:
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin, or other status.

Note on Covid-19 vaccination requirements:
Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable Host Entity’s policy.