Programme Coordinator

Responsibilities & Tasks
Day-to-day communication and coordination: 

• Handle incoming requests and enquiries from various stakeholders (e.g. applicants / partners) from Codi’s key communication channels (e.g. calls / WhatsApp / Social Media inboxes) 
• Manage key internal communication to team and students on relevant platforms (incl. Daily attendance) 
• Manage Codi team calendar in regard to official holidays, team meetings and life-skills workshops 
• Develop and update project documentation and draft reports 

Community and events: 

• Organize and carry out a variety of events, both online and in-person
• Handle event logistics, such as selecting venues, managing vendors, budgeting, and promoting events
• Work closely with other team members to ensure that events and community initiatives are aligned with Codi objectives and run smoothly 
• Cultivate strong relationships with community members, stakeholders, and partners to promote engagement and cooperation
• Establish and maintain community guidelines and policies to ensure a positive community experience

Student outreach and recruitment: 

• Manage streamlined student outreach and recruitment processes for Codi’s programmes (cross location: Beirut / Tripoli)
• Manage all incoming applications and contact with potential students (through phone/e-mail / WhatsApp), including organising events such as information sessions and workshops
• Coordinate activities (incl. Info session) with pre-selected NGO recruitment partners 
• Follow up with all student applications cross location (incl. Acceptance/rejection emails) 
• Participate in applicant interviews (admin & motivation) and prepare student / interview databases 

Management support : 

• Track Codi team productivity calendar (incl. days off / sick leave and remote work) 
• Ensure all Central Team processes (incl. student recruitment) are continuously and consistently documented 
• Support with identifying procurement needs, reviewing specifications, and sourcing potential suppliers/vendors.
• Support in evaluating supplier proposals and negotiating contracts, terms, and conditions that are favorable to the project
• Support in managing the procurement process from start to finish, including purchase orders, delivery schedules, and payment processing.
• Maintain accurate records of procurement activities and preparing reports for management review

Baseline requirements (what we look for): 

• Fluency in English and Arabic  
• Excellent verbal and written communication skills in English 
• Enthusiastic, well-organised, efficient, flexible, growth mindset 
• Ability to participate within a multidisciplinary team and act autonomously as relevant
• Fast learner, happy to work independently and a good team player with a “can do” attitude
• Excellent knowledge of Microsoft / Google products (especially Excel and Sheets)
• Strong customer focus; excellent problem solving, time management, and analytical skills

Benefits

• Receive structured training and ongoing mentoring
• Gain valuable and transferrable hands-on experience
• Have the opportunity to work with people from different countries 
• Full-time employment (5 days/week, approx. 8 hours/day)
• Compensation based on experience

Codi Lebanon is an equal opportunity employer and welcomes candidates of all backgrounds to apply.