UNV Administrative Assistant (reserved for Persons with Disabilities)

UN entity:UNOCHA

Assignment context:

Under the direct supervision of the Administrative & Finance Officer and in close collaboration with the Admin Unit, the UN Volunteer provides administrative and logistic support to OCHA team ensuring an effective and efficient functioning of the office.

Within the delegated authority of OCHA Head of Office and under the direct supervision of OCHA Administrative & Finance Officer or his/her designated mandated representative(s), the UNV Administrative Assistant will:

• Provide administrative support to meetings, conferences, workshops, retreats and other events including scheduling and sending out of invitations, booking of conference rooms and facilities, preparation of in-session documentation, minutes and material distribution;

• Coordinate with United Nations Department of Safety and Security (UNDSS) within ESCWA building for the access of the visitors and with the drivers for the preparation of the conference rooms for meetings;

• Organize the weekly team meeting including agenda, minutes of meeting and action points to follow-up;

• Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes;

• Arrange hotel reservations for missions and support with protocol matters & coordination with local authorities for official visits;

• Assist the drivers in the arrangement of vehicle transportation and the drivers schedule & checking the vehicle daily log;

• Support the preparation of the Security Clearances for trips inside Lebanon;

• Assist the Admin & Finance Officer on following up with UNDP on the recruitment process for national staff;

• Assist the Admin & Finance Officer in the preparation of the Travel Requests on Umoja;

• Assist in updating the inventory excel sheet for the serialized and non-serialized equipment;

• Perform other duties as requested by the Supervisor and/or Head of Office.

Accessibility

Accessibility to OCHA Offices in Beirut is available for persons with disabilities through: i) easy access of a wheel-chair to the building  ii) availability of ramps, handrails, elevators, bathrooms iii) accessible transportation to commute from/to the office Accessibility is defined as the “identification and elimination of obstacles and barriers to facilitating access, on an equal basis with others, to the physical environment, to transportation, to information and communications, including information and communications technologies and systems, and to other facilities”.(Article 9, UN CRPD)

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin, or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable Host Entity’s policy