Procurement Officer

The procurement officer is responsible for controlling resources and systems to maximize efficiency in delivery and ensure effective supply chain management. He/she plans, schedules, initiates, monitors all procurement and contract activities.

Detailed Job Description

● Oversee the development and implementation of procurement, warehousing, and distribution policies, and suggest recommendations as needed to ensure the success and compliance of all procurement-related activities.

● Plan and implement the overall supply chain strategy and determine key supply chain indicators.

Prepare and strictly abides by the organization’s procurement policy and ensures that all procurement documents are implemented and utilized according to the policy.

● Prepare the procurement plan before the project start date and submits it to the Head of Operations, Head of programs and/or Project Manager for approval.

● Prepare a monthly report around the procurement activities for all the active projects monthly.

● Manage orders and arrange stocking of materials and equipment and ensure they meet PO requirements.

● Train and evaluate subordinates from logistics and procurement, identifies problems and suggests solutions for process improvements.

● Assure that suppliers deliver their materials and services in accordance with standards of price, time, availability, quantity, and quality agreed upon.

● Determine and select the best vendors and distributors depending on the project requirements and needs.

Develops a preferred trusted suppliers list that rates the selected suppliers based on precious experience in terms of accountability, cooperation, price, quality, and time.

● Assure all invoices are audited for compliance with contract terms and supervises contract closeout.

● Conducts bi-weekly field visits to relevant stakeholders (vendors ,suppliers, corporate partners, restaurants..) to make sure the procurement process is implemented according to the organization’s policies and procedures as well as the contract agreed upon, while maintaining a professional relationship with them.

● Arrange deliveries, plans, and tracks the shipments of products according to the order requirements.

● Receive goods with accurate invoices and delivery notes.

● Execute orders and introduce the data in the inventory and logistics ERP software.

● Prepare accurate reports related to deliveries and purchase orders.

● Perform any additional tasks, when requested by the Head of Operations.

Report to: Head of Operations, Procurement Manager

Supervisory Responsibility: —

Collaborate with: MEAL, Program Heads, Accounting, Finance, HR, and Communication.

Knowledge and Experience

● BA in Supply Chain Management, Finance, sales, or business administration.

● Minimum 2 years’ experience in supply chain, logistics, or procurement.

● Excellent negotiation skills.

● Experience with supply chain management software

● Excellent time-management skills

● Knowledge in Microsoft Suite: Word, Excel, and PowerPoint.

● Excellent command of Arabic and English languages (writing, reading and speaking).