HR & Admin Officer

HR & Admin Officer is required to maintain and control the HR functions in the organization. He/she is responsible for processing employee data, records, preparing documents, and ensuring that employees are receiving the right adequate support in the most efficient manner.

Detailed Job Description

• Maintain and file all staff-related documents such as contracts, onboarding documents, recruitment, training, performance evaluations, and staff leaves.
• Monitor staff daily punch in on StaffBit application and sends a daily report to the Head of Operations.
• Prepare monthly attendance sheets and timesheets for all team members.
• Ensure that the punch in time inputted is correct and correlates with the staff daily task duties.
• Ensure that all timesheets and attendance sheets are signed and approved by the employee, department manager, and HR manager.
• Support the Head of Operations in preparing staff-related letters, memos, recommendation letters, and other relevant staff documentation.
• Work closely with the communication officer to update the organizational chart design once it is modernized and approved by the CEO and Head of Operations.
• Work closely with the Head of Operations to update the HR policy manual and other organizational policies.
• Acquaint all staff to the HR policy and ensure its implementation.
• Support the Head of Operations in the recruitment process from time-to-hire and time-to-fill. Through preparing job descriptions, posting ads, and managing the hiring process.
• Prepare the monthly payment vouchers related to staff and volunteer salaries and allowances.
• Support and answer all team questions related to examinations, eligibility, salaries, benefits, and other information, and resolve any internal conflicts.
• Review employment and working conditions regularly to ensure legal compliance and look after the health, safety, and wellbeing of all employees in the workplace.
• Assist the Head of Operations in overseeing and managing a performance appraisal system and reflection assessment system to drive high performance.
• Perform any additional tasks, when requested by the Head of Operations.

Reports to: Head of Operations

Supervisory Responsibility: Employees, Contractual, Volunteers, Interns.

Collaborates and Works with: Finance, MEAL, communication, and supply chain.

Knowledge and Experience