General Management Assistant

About Besme Group:

Besme International Group for Humanitarian Assistance is a non-profit company that abides by the principles of an NGO. It is operated by a qualified team of professionals who have considerable experience in the humanitarian field in the Middle East and North Africa. Our mission is the immediate response to humanitarian crises through developing sustainable projects that contributes in the social and economic development of humanity, through women and youth empowerment and child protecting relying on international human rights documents. The company executes all its projects regardless of gender, ethnicity, religion, national or social status, political affiliation or any other form of discrimination.

Besme is headquartered in Beirut and have a Branch in Istanbul also. In addition it is currently expanding to other countries in the world, where the need arises.

Responsibilites:

The General Management Assistant’s role within Besme Group will be providing direct assistance to the managers and helping them in directing daily business operations. The applicant should be experienced in a supervisory role, and be able to confidently deliver performance feedback, set goals, and foster teamwork. The assistant must be able to competently perform duties in the absence of the managers, should have a writing skills in Arabic and English and be able to plan and innovate.

Main tasks:

• Develop and write high quality reports, papers, letters and prepare presentations (English & Arabic);
• Keep the General Managers well informed of upcoming commitments and responsibilities, following up appropriately.
• Prepare and maintain in a well-organized manner comprehensive files for each project.
• Develop and write high quality concept notes, project proposals, budgets and applications in accordance with the funding organization’s criteria. In addition to following up on them throughout the process from the moment the call is announced till the end of the project;
• Search, monitor and identify forms of funding for the programs of the association according to their needs;
• Link Besme Group’s objectives and goals to the fundraising strategy according to each call;
• Prepare, on a regular basis, reports to the funding organization according to the set conditions;
• Develop network of potential donors. Build relationships with contact persons within funding organizations;
• Coordinate project management activities, resources, equipment and information;
• Create and maintain comprehensive project documentation, plans and reports;
• Work on the sustainability aspect of the projects;
• Contribute to field visits for ongoing projects;
• Perform other duties as assigned.

Qualifications and skills:

• Advanced university degree (preferably a Master’s degree or equivalent);
• At least 5 years of working experience in NGOs and/or INGOs, especially in the field of Human / Women’s rights, women and youth empowerment and sustainable development;
• Fluent written and oral English and Arabic language;
• Excellent interpersonal and communication skills to assist in negotiations with donors, clients and local partners and to provide effective support to the General Manager;
• Good computer skills and advanced level of MS Office knowledge;
• Deep knowledge of Lebanon, the Middle East and North Africa’s working environment and active donors;
• Work in a well-organized and well-structured manner with accuracy and with eye for detail, combined with good organizational, time management skills and team work spirit.

Conditions:

• Abide by the organization’s rules and regulations as set forth in the Code of Conduct.
• Adhere to the organization's decisions and policies.
• The organization’s documents and relevant information shall be confidential and not used for personal purposes.
• Flexible to work out of working hours and public holidays when necessary.
• Commitment to Besme Group with no parallel job.
• Beirut resident in order to be able to reach our offices due to the current situation in the country.

Please do not submit an application if you do not meet the essential criteria.

Only shortlisted candidates who meet will be contacted.

Working hours:

Full time from Monday to Friday (9:00 am to 04:00 pm) with a flexibility to work on weekends and out of duty hours in case needed for the development and implementation of any project or event.

Location:

Tabaris, Beirut, Lebanon

Salary: 800 USD