Finance Officer

Key Responsibilities:

• Accounting Management and Processing
• Prepare and develop budgets for submission to the management and donors/funders in coordination with Operations Manager
• Provide financial reporting of actual expenses against work plans & budgets to the Executive Director and Operations Manager. Maintain excellent relations with the banks and other stakeholders
• Oversee the financial record-keeping function of the organization: Control the reconciliation of documentation (expenses, banks and cash, payroll and tax, etc.)
• Upload the financial information needed on the system (Quickbooks and others)
• Respond to Project Managers requesting budget summaries for their activities
• Process scheduled/required payments and channel to the Operations Manager
• Ensure a proper recording of accruals in line with contracts and agreements
• Support the preparation of annual and project audits and approve them before final submission
• Prepare and submit the answer to the auditors’ management letter
• Prepare periodical and annual financial statements
• Prepare monthly accounting reconciliations (banks, petty cash) to be approved by Operations Manager 
• Prepare and manage the payroll and support all other employer payroll related requirements            

Leadership and Oversight

• Develop the annual budget of the organization in coordination with management
• Prepare forecasts and monitor expenses and reconcile the funding outlooks with needs
• Identify funding gaps or cash deficits and alert in an opportune manner on the necessary budgetary adjustments
• Provide financial information required for proposals or grants modifications and take part in grant agreements review
• Meet deadlines and prepare the financial statements for grants reporting in the correct formats
• Setup a secure filing system for financial documentation 
• Act as a focal point during audits, enforce internal and external audit recommendations in a timely fashion. Secure an adequate budget and resources to enable the audit activities
• Maintain healthy financial practices across the organization, projects and programs
• Ensure all financial practices implemented across the project comply with standards
• Review and authorize transactions within the threshold 
• Enforce “four eyes principle” and other appropriate control systems to prevent errors, inappropriate use of funds, unsupported expenditures, fraud, or any other ethical breaches
• Make recommendations for ongoing improvements in functionality as required.  

Qualifications:

Master’s degree in finance is a plus, business administration, management, or economics with completed accountancy qualification (CIMA/ACCA/ACA or similar)

Good command of English, and Arabic; French is an asset

Minimum 3 years of relevant work experience, experience with NGO(s) in Lebanon is a plus 

Proficient with Excel and other office applications, including QuickBooks

Willingness to integrate up-to-date digital tools in financial processes

High attention to detail

Ability to process large amounts of data

Knowledge of and previous experience in tax declarations: NSSF and Income Tax.

Ability to handle multi donors and multiyear budgets

Donor/contract management experience 

Very good communication skills

Good organizational skills

Honesty, confidentiality and discretion 

Manage filing system on Google drive