Finance Manager (National Candidates Only)

About the International NGO Safety Organisation:

Founded in 2011, the International NGO Safety Organisation (INSO) is an international charity that supports the safety of aid workers by establishing safety coordination platforms in complex contexts. INSO provides registered NGOs with a range of free services including real-time information, reporting, safety related information and mapping, crisis management support, staff orientations, and training.

INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions.

The Organization has grown from innovative start-up to become a globally recognized charity and a valuable component of the humanitarian safety coordination system.

Today the Organization provides daily support to more than 1,000 beneficiary organizations (NGO) in some of the world’s most insecure environments and has earned a strong reputation for performance, principles & professionalism.

INSO has been registered as a charity in the Netherlands since April 2019 and its global headquarters is now based in The Hague, the international city of peace and justice.

INSO has more than 1,000 employees globally and is active in 14 countries across the Middle East, Africa, and Central Asia, with further programmes planned in four additional countries this year.

Overall Purpose of Role:

The Finance Manager works closely with the Country Director and has the responsibility to protect the financial health and integrity of the project by enforcing appropriate accounting and financial procedures and policies; providing timely and accurate financial data to enable project orientation, planning, and decision; meeting the external reporting and audits requirements; orienting staff in financial management, audits, and procedures compliance.

The team in Lebanon will also include a Finance Officer.

Main Duties and Responsibilities:

• Oversee the financial record-keeping function of the project. Control and reconcile the documentation (expenses, banks and cash, payroll and tax, cost accounting revenue, A/R and A/P accounts). Timely uploads the financial information in SUNSYSTEM.
• Develop in coordination with other departments, the annual budget of the project. Prepare forecasts and monitor expenses. Reconcile the funding outlooks with needs. Identify funding gaps or cash deficits. Alert in an opportune manner on the necessary budgetary adjustments.
• Support the Director in the grants management function. Provide financial information required for proposals or grants modifications. Review grant agreements and participate in their negotiation. Knowledge of principles with respect to the cost of grants; orient the team members in this domain to ensure compliance. Meet deadlines and timely prepare the financial statements for grants reporting in the correct formats.
• Setup a secure filing system of the financial documentation. Act as a focal point during audits, enforce internal and external audit recommendations in a timely fashion. Secure an adequate budget and resources to enable the audit activities.
• Maintain healthy financial practices across the project. Enforce finance working documents and training as needed to ensure staff adherence. Ensure all financial practices implemented across the project comply with standards. Review and authorize transactions within the threshold. Enforce “four eyes principle” and other appropriate control systems to prevent errors, inappropriate use of funds, unsupported expenditures, fraud, or any other ethical breaches. Make recommendations for ongoing improvements in functionality as required.
• Oversee the financial statutory reporting to local authorities. Lead the year-end process and timely provide the required information for the consolidation of INSO global financial statements.
• Provide the leadership oversight and administrative direction to the project Finance Team. Partake in the recruitment process, orientation, and training of staff with financial functions.

Essential knowledge, skills, and experience:

• Minimum 5 years of relevant work experience, preferably in similar roles with NGOs (at least 2 years’ experience with NGO(s) in Lebanon)
• Master’s degree in finance, business administration, management, or economics with completed accountancy qualification (CIMA/ACCA/ACA or similar)
• Proficient in SUNSYSTEM, Q&A reporting tool and Excel
• High attention to detail
• Ability to process large amounts of data
• In depth knowledge of financial regulations and account processes
• Ability to handle multi donors and multiyear budgets
• Donor/contract management experience and donor policy knowledge (preferably ECHO, FCDO and or SDC)
• Fluent in Arabic, both written and verbal.  
• Fluent in English, both written and verbal.
• French an asset
• Time management skills
• Ability to supervise and direct