Project Assistant

Tasks and Responsibilities

• Coordinate with all related parties to facilitate the implementation of the activities available in the Annual Workplan.  
• Participate actively in the planning and execution of the planned activities.
• Support in day to day monitoring of previous and ongoing Project activities and ensure timely and proper implementation.
• Support in preparing work plans and report updates on progress of all projects on a regular basis and as needed.
• Collect training attendance sheets and invoices, ensure their completeness and relevance, and enter all relevant data on the relevant database to generate reports.
• Ensure efficient use of the Training Management System (TMS).
• Collect data of the training evaluation forms.
• Obtain signatures on the attendance sheets/invoices and transfer them to the Finance Manager.
• Support logistically the development and review of the training modules and ensure relevant follow-up.
• Translate educational materials as required.
• Assist and support the Head of PITB in administrative duties.
• Organize meetings, taking notes and drafting the meeting minutes, follow-up on action points.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
• Ensure CRDP, UNICEF, and donor’s visibility.
• Assist in drafting leaflets, project summaries, and press releases.
• Organize the ToRs of individuals whose names are included in the annual work plan according to the directions of the senior project manager of the joint project.
• Collect monthly reports of the technical staff and transfer them to the Finance Manager.  
• Support staff in assigned project‐based work.
• Secure archiving and maintain a digital and hard copy of documents (outputs of the joint project between CERD and UNICEF).
• Carry out any other executive tasks assigned by CRDP President and by the Senior Project Manager.

Qualifications

• Master’s degree in Business Administration or Education, or any related field
• Proven experience with donor-funded projects is strongly preferred
• Knowledge of office management responsibilities, systems and procedures
• Proficiency in MS Office and good knowledge in Moodle functionalities.
• Fluent in English and Arabic, French is a plus

Skills

1. Excellent organizational skills with an ability to think proactively and prioritize work;
2. Ability to multi-task and to work under pressure;
3. Ability to demonstrate commitment to achieving the end result;
4. Ability to maintain a professional relationship with colleagues and stakeholders.
5. Excellent communication skills

Salary per month:

Between USD 2,000 and USD 3,000 (Bank transfer in Lollar)