Call for Tender for Student Kits for children (Cancelled)
Student Kits for children
Terms of Reference
Tender Main Facts Table
Tender reference
Call for Tender for Student Kits for children.
Tender launch date
22- Feb-2021
Clarifications
Suppliers should send below documents in a Sealed Envelope to Plan International – Lebanon Office on 3, 4, 5 ,6 and 8th March 2021 from 10h am till 4h pm.
In addition to a Confirmation Email to [email protected] that you delivered the Offer.
Deadline for submission of offers
On 3, 4, 5 ,6 and 8th March 2021 from 10h am till 4h pm.
Address for submission of offers
Shibli Bldg (known as Bank Audi bldg.) Scd Floor, Independence street, near to El saydeh church Ashrafiyeh | Beirut, Lebanon
Estimated date of award of contract(s)
Selection of supplier during the third or fourth week of March
Duration of contract
3 months (Delivery of kits to schools , is planned to be completed by April 5th )
The Organisation:
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We place a specific focus on girls and young women, who are most often left behind. We have been building powerful partnerships for children for more than 83 years, and are active in more than 70 countries. In Lebanon, Plan International has a range of programmes across the country, in partnership with local, national and international organisations.
Background: Due to the economic situation and inflation the is currently occurring in the Lebanese economy Plan International Lebanon will look to support children that are affected by the blast in Beirut area with a student kit that will ensure that all children have the needed supplies and stationery in light of all the challenges. The student kits will be tailored to fit the students’ age groups per different cycle, and will include all the needed supplies such as “Notebooks, Pens, pencils, erasers, sharpeners, pencil case, calculator, geometry sets and hygiene items…). Plan will work to ensure that 16632 children and 37 schools will have the needed supplies to support in learning outcomes of children affected by the blast.
Requirements:
What is the Student Kit? The Student Kit is a package of Stationary, items and supplies to support children and adolescent aged 6-17, especially those who are most vulnerable, at-risk, and affected by blast the kit aims to support families that are affected by the blast and the economic inflation in Beirut and mount Lebanon area. children will have the needed stationary to support them in there learning outcomes.
Each Student Kit will include:
1. Student Kit Cycle 1: (3,807 kit in Total) As per the table below:
#
Cycle 1 kit Content
Specs
Qty/Kit
Total # of Kit
Total Qty
1
Copybooks English and Arabic
A5, squared, 48 sheets
6
3,807
22,842
2
Pens
Green
2
3,807
7,614
3
Pens
blue
5
3,807
19,035
4
Pencils
Pack of 12
1
3,807
3,807
5
Eraser
45x19x11 mm
2
3,807
7,614
6
Sharpener
metal 2.5x1.5x1cm
2
3,807
7,614
7
Glue sticks
35 g
2
3,807
7,614
8
Whiteboard Marker
blue, black
2
3,807
7,614
9
Whiteboard small one with eraser
standard size is A4
plastic frame with marker and eraser
1
3,807
3,807
10
scotch Tape
18mm x 33mm
2
3,807
7,614
11
Crayon Coloring pencils
Pack of 12
1
3,807
3,807
12
Water Coloring pens
pack of 12
1
3,807
3,807
13
Ruler
plastic 30 cm
2
3,807
7,614
14
Coloring booklet
A4
1
3,807
3,807
15
Box of face mask
50 pieces.
1
3,807
3,807
16
Hand Sanitizers
500 ml -70% ethanol
2
3,807
7,614
Student Kit Cycle 2: (3,030 kit in Total)
#
Cycle 2 kit-Content
Specs
QTY/Child
# of Students
Total Qty
1
Notebooks English and Arabic
A4, Squared, 72 sheets
5
3030
15150
2
Pens
red
2
3030
6060
3
Pens
black
2
3030
6060
4
Pens
Green
2
3030
6060
5
Pens
blue
5
3030
15150
6
Pencils
Pack of 12 with eraser
1
3030
3030
7
Eraser
45x19x11 mm
2
3030
6060
8
Ruled Loose Leaf Refills
Squared A4, pack of 48 sheets
2
3030
6060
9
Clear Books A4
A4, 60 sheets per book
1
3030
3030
10
Plastic button file folder
for A4 sheets
2
3030
6060
11
Sharpener
metal 2.5x1.5x1cm
2
3030
6060
12
Glue sticks
35 g
2
3030
6060
13
Whiteboard Marker
blue, black
2
3030
6060
14
Whiteboard small one
standard size is A4
plastic frame with marker and eraser
1
3030
3030
15
scotch Tape
18mm x 33mm
2
3030
6060
16
Geometry Set
2 square, 1 ruler, 1 protector,
1 compass
1
3030
3030
17
Ruler
plastic 30 cm
2
3030
6060
18
Correction pen
6 ml
2
3030
6060
19
sticky notes
76mm x 76mm
1
3030
3030
20
scissors
Standard size 13 cm round tip
1
3030
3030
21
Highlighters
1 unit, 1 color
1
3030
3030
22
Box of face mask
50 pieces.
1
3030
3030
23
Hand Sanitizers
500 ml 70% ethanol
2
3030
6060
Student Kit Cycle 3: (2,931 kit in Total)
#
Cycle 3 kit
Specs
QTY/Student
# of students
Total Qty
1
Notebooks Arabic and English
A4, Squared, 72 sheets
5
2931
14655
2
Scissors
13 cm pointed tip
1
2931
2931
3
Geometry Set
2 square, 1 ruler, 1 protector,
1 compass
1
2931
2931
4
Ruled Loose Leaf Refills
Squared A4, pack of 48 sheets
2
2931
5862
5
Scientific Calculator
to be used in this cycle
1
2931
2931
6
Pens
red
2
2931
5862
7
Pens
black
2
2931
5862
8
Pens
Green
2
2931
5862
9
Pens
blue, 1 unit
5
2931
14655
10
Pencils
Pack of 12 with eraser
1
2931
2931
11
Eraser
45x19x11 mm
2
2931
5862
12
Sharpener
metal 2.5x1.5x1cm
2
2931
5862
13
Glue stick
35 g
2
2931
5862
14
Correction pen
6 ml
2
2931
5862
15
Clear Books A4
A4 ,60 sheets per book
1
2931
2931
16
sticky notes
76mm x 76mm
1
2931
2931
17
Plastic button file folder
for A4 sheets
2
2931
5862
18
whiteboard marker
blue, black
2
2931
5862
19
Highlighters
colors
4
2931
11724
20
white board small one
standard size is A4,
plastic frame with marker and eraser )
1
2931
2931
21
Scotch Tape
18mm x 33mm
2
2931
5862
22
Box of face mask
50 Pieces
1
2931
2931
23
Hand Sanitizers
500 ML -70% ethanol
2
2931
5862
Student Kit High School: (6,864 kit in Total):
#
High School kit
Specs
QTY/Student
# of students
Total Qty
1
Notebooks Arabic and English
A4, Squared, 72 sheets
5
6864
34320
2
Scissors
13 cm pointed tip
1
6864
6864
3
Geometry Set
2 square, 1 ruler, 1 protector, 1 compass
1
6864
6864
4
Ruled Loose Leaf Refills
Squared A4, pack of 48 sheets
2
6864
13728
5
Scientific Calculator
to be used in this cycle
1
6864
6864
6
Pens
red
2
6864
13728
7
Pens
black
2
6864
13728
8
Pens
Green
2
6864
13728
9
Pens
blue, 1 unit
5
6864
34320
10
Pencils
Pack of 12 with eraser
1
6864
6864
11
Eraser
45x19x11 mm
2
6864
13728
12
Sharpener
metal 2.5x1.5x1cm
2
6864
13728
13
Glue stick
35 g
2
6864
13728
14
Correction pen
6 ml
2
6864
13728
15
Clear Books A4
A4 ,60 sheets per book
1
6864
6864
16
sticky notes
76mm x 76mm
1
6864
6864
17
Plastic button file folder
for A4 sheets
2
6864
13728
18
whiteboard marker
blue, black
2
6864
13728
19
Highlighters
colors
4
6864
27456
20
white board small one
standard size is A4,
1
6864
6864
21
Scotch Tape
18mm x 33mm
2
6864
13728
22
Box of face mask
50 pieces
1
6864
6864
23
Hand Sanitizers
500 ML – 70% Ethanol
2
6864
13728
Number of kits per cycle table:
#
Cycle #
Qty of Kits
1
Cycle 1
3,807
2
Cycle 2
3,030
3
Cycle 3
2,931
4
High School
6,864
Total
16,632
Terms:
- Each kit should be pre-packed by the supplier in cardboard boxes, with visible donor logos shared by Plan International Lebanon.
- The Supplier should deliver the 16632 Student Kits to 37 schools in the area of Beirut and mount Lebanon. The Supplier should include transportation and delivery fees (including any daily worker hired) in the sent quotations. All deliveries will be done in coordination with Plan International’s team and with the presence of at least one Plan International Staff / volunteer per location of delivery. A distribution plan will be shared with the suppliers one week before the distribution.
- The supplier will need to ensure that all kits need to delivered to the needed schools which can take up to one-month distribution
- Items should be gender neutral (that work for both sex and excluding barbies and superheroes).
- Make sure that the items are age appropriate, nontoxic and washable.
- Items must be child-friendly and suitable for targeted age group.
- All suppliers should provide Plan International with samples or pictures of all required items.
- All items should be sanitized before the kit packing.
- People responsible of packing should wear gloves and mask.
- The vehicles responsible of delivering the kits should be sanitized and any person (drivers and suppliers’ employees) who will touch the kit should wear gloves and mask all the time.
- Plan International will not be liable for any costs or expenses incurred in the preparation of the tender
Selection Criteria:
- Abiding by the” how to apply section “and the usage of the provided excel document
- Availability of the items
- Quality of items
- Good value for money
- Packaging and delivery service offers
Evaluation of offers
Plan International, at its sole discretion, will select the winner of this tender.
Plan international shall be free to:
- Accept the whole, or part only, of any tender
- Accept none of the proposal’s tenders
- Republish this request for Tenders
Plan International will not be liable for any costs or expenses incurred in the preparation of the tender.
Plan International reserves the right to keep confidential the circumstances that have been considered for the selection of the offers.
Part of the evaluation process may include a presentation from the Tenderer and a site visit by Plan International staff.
Value for money is very important to Plan International, as every additional $ saved is money that we can use on our humanitarian and development work throughout the world.
PS:
Any quotation that is not abiding by the excel sheet format (soft and hard copy) will not be considered.
Alternative items similar to articles specified are acceptable, upon coordination and approval.
How to apply
How to apply:
Taking into consideration the Current situation in the Country, Suppliers should send below documents in a Sealed Envelope to Plan International – Lebanon Office on 3, 4, 5 ,6 and 8th March 2021 from 10h am till 4h pm.
In addition to a Confirmation Email to [email protected] that you delivered the Offer.
Address: Shibli Bldg (known as Bank Audi bldg.) Scd Floor, Independence street, near to El saydeh church Ashrafiyeh | Beirut, Lebanon
- Certificate of registration in VAT- شهادة تسجيل في الضريبة على القيمة المضافة
- Company registration certificate- شهادة تسجيل شركة
- إذاعة تجاريه
- Detailed Quotation, reflecting price of each item and total amount, Packaging, and Delivery service- Please use the following Excel sheet (Only) – https://planinternational-my.sharepoint.com/:x:/g/personal/zahia_saleh_plan-international_org/EbP7Lsoyc-hFuNWh5IEJd10BdMM2siyk-cTmPkhC41GLTg?e=BUBUac
You have to send the quotation in hard copy and Soft copy on a USB
- Samples and /or clear picture of each item.
- Since the above is a tender, Plan International Lebanon will not send out any communication until the deadline for application.
PS:
Any quotation that is not abiding by the excel sheet format (soft and hard copy) will not be considered.
Alternative items similar to articles specified are acceptable, upon coordination and approval.
منتهية الصلاحية