Project Coordinator-GAC (Beirut and Mount Lebanon)

MAJOR RESPONSIBILITIES:

Ensure Project implementation and Coordination

Ensure that all aspects of the project’s daily management (including logistics, administration, security, visibility, community and beneficiaries liaison) are well developed and put it in place.

Develop and ensure the usage of the project management tools of the Cash project (Agreement, Budget, DIP, TORs, Governance structure, reports, process flow, SoPs financial tracking, log frame, ITT and close out) are established and maintained.

Track, account for and maintain all project assets and resources;

Ensure that project activities are delivered in an efficient manner and with high quality as well as to ensure that project outcomes are met in close coordination with the operational technical leads

In terms of risk management, ensure that all control measures are clearly communicated and respected by the team; conduct spot checks on the team in order to monitor those mechanisms.

Manage the day-to-day implementation of the project activities, including timely and positive problem solving;

Liaise and meet with donors and other stakeholders for purposes of networking, information sharing and to nurturing partnerships.

Follow up closely with the local partner’s to ensure proper implementation in alignment to the donor expectations and the national standards.

Report CP incidents as per the safeguarding policy guidelines.

Contribute to Beirut Explosion Response

Coordinate with the relevant stakeholders in the assigned communities covered in the project, take part of the sector WGs, and field coordination meetings in close coordination with the response team and the internal focal leads.

Lead a team of designated emergency response staff during emergency incidents (including when necessary on weekends and after working hours);

Develop emergency response incident reports and share them with senior leadership;

Follow up on the emergency response and ensure that the team members are applying the International Humanitarian standards.

Handle Reporting, Recording and Proposal Development

Deliver high quality, accurate and timely internal and external reports;

Review the partner’s reports in alignment to the means of verification and data management tools.

Establish and maintain accurate filing system which is in line with WV’s requirements for project auditing;

Provide inputs to the Area Manager and GAM team during the project proposal stage including provision of activities, areas, beneficiaries and budgets in close coordination with operational sector leads.

Support in any project amendments, no-cost/cost extension requests and future opportunity proposal development within the project scope;

Maintain commodities stock in line with WV’s policies;

Ensure Monitoring, Accountability and Protection Mainstreaming

Adjust project implementation in line with Monitoring and Evaluation tools, accountability and protection report findings;

Ensure beneficiary feedback is addressed in a timely manner and tackle the complaints raised to the Evidence, Learning and Accountability unit at WV;

Coordinate lessons learned session for the project with related departments (ELA, Ops, finance, procurement..) :

To create, capture, share, and document lessons learnt thereby enabling participants to learn as individuals and as a group working on the project.

To allow for open discussions on some critical issues and agree upon the solutions.

To develop an appropriate plan of action and strategies to enhance the quality of operations in similar projects.

To create a common understanding of challenges and issues faced by the Operations and the ELA team

Ensure protection mainstreaming standards are adhered to across the project and seek innovative ways to promote humanitarian protection schemes across the project

Follow up on Financial Control and budget

Manage the project allocated budget, authorize expenditures within the established authority limit;

Develop cash forecast on the monthly basis. Track project expenditure real-time;

Monitor and evaluate budgeted and actual expenditure with the related Finance staff to avoid over/under spent beyond 10%.

Coordinate regularly with the relevant finance staff.

Follow up on all the financial aspects of the partners based on the signed agreement and in close coordination with the finance team

Handle Staff Management

Ensure all the project staff have an up-to-date job description and a performance agreement which are reviewed on a regular basis

Provide leadership to the team by mentoring, coaching, and provision of in-house or external training staff to ensure efficiency and high quality deliverables.

Liaise with other sector focal leads and technical specialists involved in the response to create synergies and standard systems across the portfolio project by sharing lessons learned, experiences, observations and challenges.

Establish and maintain a clear communication system with staff which allows for regular: a) progress tracking; b) task assignment; c)problem solving; d) on-the-job capacity building;

Perform other duties as required

Responsible of own security and actively contribute to a positive security culture

Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager

Attend and participate in local and international capacity building events as needed

Attend and participate in spiritual nurture events and other organizational events

Perform other related tasks as required by the Area Manager to support the overall area programming and especially the response.

KNOWLEDGE, SKILLS AND ABILITIES:

Bachelor degree in a development-related field or Business Management;

3 years of experience in managing staff, work with local partners, and build capacity of both;

A minimum of 2 year experience in the NGO sector across multiple sector and preferable in a fast paced emergency context

Fluent in English and Arabic (oral and written);

Experience is using Microsoft Office.

A high level of communication and networking skills.

Strong capacity building and facilitation skills.

Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina.

Ability to manage work life balance and work without supervision and under pressure

Ability to work in and contribute to team building environment.

Experience in conducting distributions and setting up commodities risk management processes

A valid driver’s license (more than 1 year old)

Experience in data gathering and analyses;

Has experience in supporting MSMEs and cash programming, Shelter, WASH and CP.

Has strong knowledge of core principles of Children Rights, Participation, Do No Harm, as well as children in Emergencies minimum standards.

Good understanding of sphere relief standards

Ability to travel across the country regularly for training, assessment, regular monitoring and evaluation