Part-Time TL Assistant Program Coordinator - Byblos

Role Summary

The TL Assistant Program Coordinator attends to all administrative and logistical needs for a specific MEPI-funded Tomorrow’s Leaders (TL) award or student cohort including: academic follow up, registration support, visa, residency, graduation services, ticketing and transportation, outreach, supporting academic functions broadly, student file and/or case reviews as needed. 

He/she coordinates logistics for activities, workshops and seminars offered for the needs of the relevant TL award and/or cohort. As needed, completes all necessary forms to document the project’s or student progress, and compliance to grant requirements. 

Main Duties & Responsibilities

• Follows up on planned activities and coordinates with the concerned TL management team
• Assists the Program Coordinator/Academic Director in logistical tasks as needed
• Supports programmatic reporting and tracking as guided by the management team
• Conducts weekly meetings with scholars to monitor their academic progress & their attendance of activities
• Follows up on registration process and addresses student’s inquiries with registration process every semester
• Resolves routine questions and problems, and refer more complex issues to the Program Coordinator/Academic Director
• Compiles all student-related forms, documents and ensure that students’ files are complete: petitions, appeals, requests, agreements, needed forms, etc.
• Attends activities, workshops / trips / events organized for TL students for documentation purposes
• Prepares TL events (logistics, transportation, catering, multimedia)
• Follows up on dorms issues, as needed, relevant to MEPI TL Scholars and forwards requests to Program Coordinator as needed (when applicable)
• Maintains the process to apply / renew Lebanese annual residency permit for MEPI – TL students (when applicable)
• Collects periodically information from students to coordinate their travel itinerary, and airport pick-up (travel notifications, plans for university breaks (winter/summer)
• Performs any relevant additional task assigned by the Program Director.

 Minimum Required Qualifications

• Bachelor’s degree
• Minimum 1 year of work experience in grant-related work or in an administrative capacity
• Excellent writing and oral communication skills in English and Arabic
• Strong computer skills, specifically Microsoft Excel
• Excellent writing skills and ability to generate reports
• Resourcefulness, resilience, and openness to diverse views
• Passionate about working with international students
• Must possess the nature and qualities to work with youths