MMU Hub Assistant

The objective of the MMU Hub Assistant position within the Medical Mobile Unit (MMU) project is to provide administration activities, perform financial organization activities, control stock of the medical drugs, and follow up on office supplies. He/she should develop an in-depth knowledge of the projects’ activities and processes and be a key point of contact for other project staff members on logistics matters.

Scope of work

The MMU Hub Assistant will be primarily responsible for the following activities:

• To manage the invoices and prepare a monthly statement of account to be shared with the local management
• To manage timesheets and team leave
• To add all statistics related to the hub in the MMU Information system
• To develop and maintain a filing system for the MMU activities
• To report any discrepancy in the project flow to the management
• To send a periodic statement of expenses of the MMU’s operation to the management (in the middle of the month and at the end of the month)
• To carry out other tasks assigned by the management and related to site operation
• To coordinate with the MMU nurses on the replenishment of the medical drugs stock of the MMU according to the budget
• To control the stock activity of medical drugs on a daily basis
• To prepare the procurement request of office supplies, medical consumables…. in coordination with the MMU team.

Essential Minimum Qualification

• Bs in Management Administration or relevant field
• At least 5 years of proven experience in administration assistance or relevant field
• Strong organizational skills, including time-management and multitasking
• Knowledge and exposure to the social and cultural values of the region
• Excellent teamwork and communication skills
• Excellent knowledge in Arabic and English