Call for Hubs Procurement 2020

Activities 

The winning suppliers (Hubs) will be required to undertake the following activities:
1.    Reach out to potential young women and men within the hub geographic remit by holding information sessions in coordination with the British Council country offices; at universities, youth centres and organisations or others, to brief them about YMV programme and encourage them to be part of the programme.
2.    Organise and run a three-day face to face training in debate skills for Debate Clubs (National Cascade Training). The training will be delivered to all Debate Clubs using Young Mediterranean Voices materials provided by the British Council. Training will be delivered by Peer Facilitators, trained by the British Council. Cascade Training is a minimum of three days of face to face training. 
3.    Setting up 5 institutionalized Debate Clubs to receive the training described at point 2 above following a transparent and fair process agreed in advance with the British Council. The final list of Clubs is to be approved by the British Council and the British Council maintains the right to reject proposed Clubs if there is reason to believe that the agreed selection process has not been followed as such. A team is considered a club when its members are a minimum of 15 young women and men from 18 to 25 years old and a club is considered institutionalized when the organizations/associations reached out to by the hubs will establish debate clubs under the provision of the hubs.
4.    Organising at least three field visits with each Debate Club to provide their members with core debate training and opportunities to practice debate activities. Meetings/visits are to take place in a venue agreed between the Hub and the Debate Club as well as the Peer Facilitators.
5.    To attend the country YMV launch meeting to agree on a delivery/action plan and calendar of training with the Peer Facilitator(s) allocated to the Hub by the British Council.
6.    Hubs will be responsible for all logistics for the cascade training, including venue hire, catering, printing of materials. Hubs are responsible for paying a travel and meal allowance to the Peer Facilitator. Travel and meal allowances are to follow British Council global travel rates. The relevant travel rates are found in Annex 4.  
7.    Hubs will be required to adhere to guidance issued by the British Council with regard to safety, security and branding for events delivered under the YMV programme.  Hubs must adhere to YMV Communication and Visibility requirements as requested.
8.    To share the list of the participants from their debate clubs with British Council before starting with the cascade trainings including: Name, email address, contact number, regions, age, sex, name of the organisation/institution he/she came from and to ensure that Data Protection statements are signed and shared with the British Council. Templates for this will be provided.
9.    To actively promote information from the British Council and the wider Young Mediterranean Voices programme to participants in Debate Clubs to enable them to participate in annual debate competitions and other programme activities. 
10.    To provide all the documents needed to the British Council to be created as vendors as well as for the British Council to conduct necessary screening processes. Successful Hubs will be required to undertake online Child Protection training provided by the British Council before starting with any of the cascade trainings.
11.    To organise Intra-Hub competitions between Debate Clubs to select the teams to participate in the National Debate Forum as requested by the British Council. 
12.    Monitoring and evaluation of events (training and meetings) including recording motions used for debates, using tools developed by the Young Mediterranean Voices programme and provided by the British Council. 
13.    To manage and report on the budget as required, including providing proof of expenditure and all the supporting documents related to each expenditure (the supporting documents comprise of but not limited to invoices, quotations, receipts, delivery notes, contracts and timesheets if applicable).