Finance Officer (Accounting Budgeting)

The Union for the Protection of Juveniles in Lebanon (UPEL) was founded on the 12th of February, 1936 by Messrs. Presidents Alfred Naccache and Sami El-Solh, Professor Philippe Bianquis and Father Andre le Genissel. (Ministry of Interior receipt N.15). It was recognized of Public Utility by Decree N.9/EB dated 17-10-1939, confirmed by Decree N.169 dated 15-4-1978. It has six offices in the Palaces of Justice of the six governorates and a temporary shelter for boys.

Job Overview/Summary:

With the guidance of the Operations Manager, the Finance Officer is responsible for day-to-day data processing and financial end month closure while keeping in line with UPEL  policies, procedures and donor requirements. This position also requires close working relationship with Programs, Admin and Human resource staff and Support in developing of Financial Manual to set UPEL’s financial policies and procedures to enable the efficient, transparent and accountable running of the organization

Major responsibilities: Accounting:

Implement financial procedures and verify payments making sure to abide by UPEL policies.

Maintain the accounts payable and accounts receivable system in order to ensure complete and accurate records.

Analyzes data and prepares financial documents from the system for internal and external purposes.

Processing and finalizing the monthly transaction spreadsheets for onward posting to the accounting system by making sure all journal vouchers are entered into the system.

Preparation and checking of bank reconciliation statements of all accounts on monthly basis.

Assist during the donor verification visit and the audit process.

Implement financial policies and procedures and verify cash payments in coordination with the FIELD.

Ensures all financial transactions are reasonable, appropriate, and necessary. Making sure all the Data entries are included in the spreadsheets in all currencies with correct account & T codes

Allocation of salaries, NSSF, Income tax and staff insurance.

Creation of codes for the different budgets in coordination with the operations manager.

Exchange rate calculation.

Ensure proper filing.

in developing of Financial Manual to set UPEL’s financial policies and procedures to enable the efficient, transparent and accountable running of the organization

Perform other duties as assigned by the supervisor
 
 

Major responsibilities: Budgeting/& Reporting:

Conduct a thorough preparation of new budget and existing grant budget revision ensuring that all costs are covered and are not under/over budgeted in addition to correct use of the UPEL and donor budget formats.

Prepare the monthly versus actual (BVA) report and share with the board.

Review the budget spending and advice relevant staff on spending status and ask for feedback on all over/under spending.

Prepare and update spending plan for the grant in conjunction with the operations manager.

Assist in preparing Donor financial report for review by the board DIRECTOR.

Review Payment Requests and advise charge codes.

Other tasks as assigned by the supervisor.
 

Key Working Relationships:

Position Reports to: Operations Manager

Position directly supervises:  N/A

Indirect Reporting: N/A

Other Internal and/or external contacts:

External:  N/A

Job Requirements:

Minimum of 3 years in an Accounting /Finance position preferably in a NGO.

Bachelor’s degree in Accounting from recognized College/Institution

Excellent knowledge in Excel

Working experience on budget preparation, budget management and financial reports will be an added advantage.

This job requires strong analytical skills to be able to make logical and strategic budget decision.

Effective communication skills, both written and verbal

Fluency in English and Arabic

Ability to prioritize among multiple tasks and make decisions.

Team player.

Can work in stressful environment.