Procurement & Logistics Assistant
Interested candidates are requested to: 1- Send the CV and cover letter to [email protected] , 2- Subject of email should be the position title, 3- Electronic applications returned to an email address other than the one above will not be considered. Note: Only shortlisted candidates will be contacted
Main Duties and Responsibilities
- Arrange the receipt and storage of supplies
- Organise the transportation and distribution of supplies
- Ensuring that all stock records are properly maintained and stock movements are monitored
- Oversee the hiring of properties and premises as required ensuring those contracts, leases and other agreements are properly prepared and updated so as to meet agency needs
- Ensure that communications systems (telephone, email, radio, mail and courier services, etc) function effectively and efficiently in the deployed field office.
- Manages vehicle fleet, drivers and support staff (technicians and messengers)
- Implements, controls and maintains an effective communications system between operational and managerial departments in terms of office related issues.
- Assist management in any other matters as required.
- Handling the Cash Request / Supply request
- Perform stock count
- Responsible for reviewing all the logistics invoices and keep data updated
- Assist the Procurement Officer in purchasing and collecting quotations.
- Archiving (Logistics Files and settle procurement files)
- To Check IRL cars on a daily basis in terms of fuel, oil, water and scratches.
- To follow the log books of each car and to coordinate the date of cars revision with the car rent company.
Person Specification
Experience / Education/Skills- Essential
- A bachelor degree from an accredited University with major course in Business Administration or Related Field.
- Minimum one year of relative experience, preferred with international NGOs.
- Strong communication, interpersonal & technical skills.
- To be ready to work overtime and readiness to travel.
Ability To
- Work independently with minimal supervision.
- Read, comprehend and interpret written materials of moderate to complex difficulty.
- Records management systems (both automated and paper files) to ensure accurate maintenance of files and ease of retrieval.
- Word-processing, spreadsheet and database software programs related to job functions.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Language
- Fluency in English & Arabic (written and spoken).
IT skills
- Proficiency in MS office and the ability to use software necessary for project management and reporting.
General Skills
- V. Good technical reporting skills.
- Strong planning, communications and coordination skills.
- Ability to work under pressure and within a team.
- Diplomacy, tact & negotiation skills.
- Report writing skills.
Disposition
- Flexible & Patient
- Ability to work on your own initiative as well as a part of a team
- Sympathetic with aims & objectives of Islamic Relief
- Empathy with & understanding of the basic teachings and values of Islam.
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon
- الجنوب
- صيدا