Project Manager (Echo Project)

Terre des Hommes Italia, is an International NGO member of the International Federation Terre des Hommes and of several Italian NGO coordinating bodies, among them CINI, the Italian Network of International NGOs
 
Terre des Hommes assists 100,000 children and 400,000 people with 70 projects in 20 countries. 
We implement relief and mid-term programmes and projects in the fields of education, primary health, protection, PSS and child rights.
 
Terre des Hommes Italia works in Lebanon since 2006, where it has implemented several educational and psychosocial interventions together with  its National partners in the Palestinian refugee camps and in the remote and deprived areas of the country.
Since the beginning of the Syrian crisis, Terre des hommes has  provided support to the refugee families fleeing their country and looking for a shelter in Lebanon, thanks to the support various donors (ECHO, UNICEF, UNHCR, Italian Ministry of Foreign Affairs and International Cooperation).
At present, TdH  is implementing a 9 month emergency project in the Palestinian camps located in South Lebanon (ECHO/SYR/BUD/2015/91052: Response to shelter needs of extremely vulnerable Palestine Refugee from Syria (PRS) families living in the Palestinian Camps and surrounding areas in South Lebanon) in strict coordination with its national partner.
The Specific objective of the action is to provide extremely vulnerable PRS families - namely those woman headed, large, including elderly or PwD - displaced in Palestinian camps and surrounding areas, with tailored assistance enabling them to access sustainable shelter.
The action intends to support 536 extremely vulnerable PRS and PRL hosting PRS families (approx. 2.679 individuals) that are not able to meet their shelter needs, identified amongst those woman headed, of large size, with elderly and/or PwD or people with special needs.
Within this context Terre des Hommes Italia is looking for hiring an experienced Project Manager, fully acquainted with the procedures of ECHO and the eSF
 
Qualification requested:
.  University Degree
 . Previous proven experience in management of ECHO funded projects (at least one project fully implemented in the past 3years from the design to the final report (providing evidences for that), including: design and organizing needs assessment, design of monitoring tools and reporting both on the financial and narrative levels-
- Perfect knowledge of ECHO procedures and management of the eSF .
- At least three years of experience in managing projects abroad.
- At least one year in managing projects in a Middle East country, preferably in Lebanon.
. Perfect Command of spoken and written English (the candidate shall undergo a test).
- Knowledge of Arabic is a much appreciated asset .
- Ability to work in partnership with local organizations and under stress .Ability to work in team
- Problem solving skills
- Good computing skills (including design of simple data base)
- Additional requirement: for non Lebanese nationals, permit of residence in Lebanon is required.
 
Terms of Reference for the Position
The expatriate Project Manager will be in charge of coordinating the implementation of the project activities as per Single Form. In particular he/she will be in charge of:

Managing the relationship with the local partner. This includes: §implementation of the MOU signed with the National partner stating roles tasks and responsibilities of both parties §Managing the day to day relationship with the local partner in compliance with the agreed MoU § Providing the Local Partner with the narrative, financial and Experts’ reports before sending them to the donor. § Addressing the Steering Committee (composed by the Patner’s Director &TdH It Country Representative) for any controversial issue could arise during the implementation of the project
Defining rules regulating the offices (working hours, general behavior, smoking policy etc.) according to TdH IT manual for managing local offices, in strict coordination with the National partner represented in the Project Committee by the Project Coordinator
Calling for and leading regular meetings of the Project Leading Committee§ Writing minutes of the meetings and sharing them with the local partner
Designing activity plans and supervising implementation of the same This includes: § Designing monthly work plans together with the Project Coordinator and Field Officers § Sharing working plans with TdH It Country Representative and HQs
General monitoring of the project's implementation and supervision of the implementation of the project's monitoring system. This includes: § Monitoring the implementation of work plans directly through regular visits to project sites and through the Project Leading Committee § Designing project monitoring tools and sources of verification and analyzing them§ Providing TdH It Country Representative and HQs with monthly reports § Supporting project staff and partner in activities' implementation and problem solving
Being the responsible for the financial component of the project. This includes working in strict coordination with the Project Finance Officer for: § Budget management § Following ECHO administrative and financial procedures as per contract signed by TdH with ECHO § Following TdH It internal administrative guidelines § Preparing purchase and services contracts following ECHO procedures (procurement of medicines and medical material, procurement and distribution of material) §Cheking the cashbook ( TdH accounting software) and sending it on monthly basis to Tdh It Administration and Country office § Ensuring bank reconciliation § Managing project bank account § Defining quarterly and monthly plans of expenditures according to project budget and activities planning.
Maintaining the relationship with ECHO. This implies: § Facilitating field visits, if requested §Drafting the interim and final reports as requested by the Donor and any further report which could be asked for. § Sharing the reports with the local partner before submitting them § Providing information and documentation to ECHO when requested
Coordinating with actors operating in the target areas. This includes: § Supporting the local Partner in its work of Coordination with local authorities § Coordinating with localNGOs and INGOs operating the Project’s area§ Coordination with relevant clusters in the area
Ensuring visibility. This implies: § Ensuring that all projects sites are provided with visibility materials § Ensuring that communities and stakeholders are aware of the subjects funding and/or implementing the project § Providing TdH It Communication Department with regular updates and documentation (written, photographic, video etc..) in order for it to promote the project via its standard channels
Security and Coordination. The PM will: § Attend coordination meetings and clusters with INGOs § Attend ECHO meetings § Define security rules for project staff (local and expat) in accordance with the security recommendation provided by the Local partner and cluster security advises.

How to apply: 
All interested persons shall submit their CV in English and a motivation letter to hr.tdhit.lebanon@gmail.com by the 28th August2015. PLEASE, QUOTE THE NAME OF THE VACANCY IN THE SUBJECT OF THE EMAIL: Project Manager (ECHO project). Only shortlisted applicants will be contacted.
Departure for Lebanon is forecasted at the end of August 2015. Permit of residence in Lebanon is required.
 
PLEASE DO NOT APPLY IF YOU ARE NOT IN POSSESS OF THE BASIC REQUIREMENTS FOR THIS POSITION: ACQUAINTANCE WITH ECHO PROJECTS IMPLEMENTATION AND PREVIOUS EXPERIENCES