Office Manager & Logistics Coordinator

Social Media Exchange (SMEX) is recruiting an office manager and logistics coordinator to run our Beirut office and provide critical assistance in organizing trainings and events. This is an ideal early-career position for a highly organized fresh graduate who aspires to a career in digital media, advocacy, development, event organizing, and/or project management.
As the office manager and logistics coordinator at SMEX, you will be responsible for working with the directors to create and maintain office systems and procedures—including correspondence, filing, procurement, light accounting—and for handling the logistical aspects of SMEX-organized events. You will also assistant the directors. This position demands attention to detail, a high degree of fluency with office technology, and diplomacy. Applications will be accepted on a rolling basis.
Key areas of responsibility

Creating and maintaining office systems and workflows, including updating project files
Trafficking inquiries to the appropriate people and handling correspondence with a wide range of vendors, agencies, embassies, and other organizations, etc.  
Procurement for office needs and events
Light bookkeeping that includes processing invoices and expenses
Help identify and define strategic partnerships with local venues and
Recruiting volunteers, rapporteurs for workshops and events

Qualifications

A university degree is preferred
A high degree of digital media and information literacy, including familiarity with online collaboration tools, like wikis and Google docs, and a strong sense of visual design
Strong writing and editing ability in Arabic and/or English
Must be based in Lebanon and able to commit to 35+ hours/week
Knowledge of development, human rights and/or digital rights issues a plus

Other Essentials

Excellent organizational, project management, and communication skills
Positive attitude and ability to thrive in a fast-paced, startup-like environment
You work well in a team and can pitch in where necessary
You take initiative and responsibility and are open to direct feedback
You value diversity of background, opinion, and approach
You’re willing to experiment and reflect on lessons learned
Native fluency in Arabic, written and spoken; fluency in English is also important
Excellent references

Interested candidates should email a motivation letter explaining your interest in working with SMEX and a one-page résumé, with your salary requirements, to [email protected] with “OFFICE MANAGER & LOGISTICS COORDINATOR” in the subject line.
In your motivation letter, please:

Share your career goals and why this position would get you off to a good start
Tell us who you admire in digital media and why
Let us know how you learned about this position

The deadline to apply is March 1, 2016. We look forward to receiving your application. We apologize in advance that we will not be able to reply to all submissions or interview all candidates.
NOTE: We cannot reply to incomplete applications or to emails sent to any address other than [email protected].