Roving Logistics Officer

Save the Children is the leading independent organization creating lasting change in the lives of children in need around the world. Save the Children has been operating in Lebanon since 1999 and is recognized for its commitment to accountability, innovation and collaboration.  Save the Children currently implements programs in Child Protection, Education, CRC, Health and Nutrition, Food Security & Livelihood, Shelter, and Emergency Response throughout Lebanon.
 
Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut, Tripoli, Akkar and Bekaa:
KEY AREAS OF ACCOUNTABILITY:
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Procurement

Implement and maintain Save the Children internal procurement procedures for the Bekaa project, with records kept for a full audit trail standard under both Save the Children and donor regulations.
Through procurement of goods, services and works ensure support on programs delivery is of optimum level.
Ensure necessary authorisations / approvals are always obtained and execute the purchase and delivery of appropriate supplies in a timely and cost effective manner
Liaise and co-ordinate with Beirut Logistics and all relevant departments regarding the requisition, follow up and delivery of goods and keep all parties fully informed of any changes
Review/establish and maintain an accurate up-to-date supplier information database (including market prices) for regularly purchased items as well as track and summarize in database all procurement processes undertaken.
Build and maintain good professional working relationship with suppliers

 
Transport and vehicle maintenance

Implement transport policy and guidelines and ensure the provision of transport services to Save the Children program departments and staff are efficient, sufficient and always secure
Ensure safety standards in all vehicles in the fleet, including availability of necessary safety accessories and communication equipment
Support maintenance / repair activities for all Save the Children vehicles and generators ensuring that any maintenance works are of a quality standard, efficient and executed in a timely manner
Monitor maintenance costs and fuel consumption of vehicles and generators and inform the Logistics Coordinator and line manager whenever costs exceed normal rates and standards

 
Assets management

Implement and maintain Save the Children Asset Management System (registration, control and tracking) in Bekaa project.
Keep up-to-date lists of all assets and inventory items in compliance with Save the Children policy
Cooperate with relevant departments to ensure proper tracking methods are followed to monitor the movement/changes of any assets and ensure proper control/handling of equipment at all times
Conduct regular physical checks of assets and inventory items in Save the Children offices and living compounds
Act as a focal point for the maintenance and repairs of assets, liaising with the appropriate staff to arrange quality repairs of reported damages in a timely manner

 
Warehousing and stock control

Implement, supervise and monitor Save the Children standard warehousing policy and practices in Bekaa keeping records to full audit trail standard under donor regulations as well as Save the Children Internal Warehousing Procedures.
Establish warehouses and storerooms to receive all incoming goods as well as dispatch / facilitate distribution as required and follow up consumption rates to replenish stock on a timely basis.
Keep all relevant parties informed in advance for any planned distribution and receipt of goods.

 
Distributions

Liaise with Field teams and local partners to Identify volunteers and labour as necessary to carry out distributions
Establish the distributions plan according to logistical means and programme requirements.
Follow up distributions guidelines and protocols and prepare, organise & supervise the distributions within the area of operations in a way they are always efficient and secure.
Train the distribution teams on distribution procedures and SC policies.

 
Reporting

Collate and submit comprehensive logistics and distribution reports to the Field Manager and Logistics Coordinator on a monthly basis or situational as required in compliance with Save the Children practices

 
 
 
 
 
 
 
 
APPLICATION PROCESS
 
Please note that the closing date for applications is :

For External applicants on August  10th  .

                  
The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.
 
Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis.  Internal Applicants are given priority in the recruitment process.
 
STARTING DATE: Immediate.  We’re looking for people who can start as soon as possible or within the next few weeks.
 
Each application package should include the following:
•           Job title for the role you are applying for in subject header of the email
•           Cover letter with the applicant’s current contact information
•           CV (including detailed work experience, education/degrees)  –  3pages maximum
•           Professional References (minimum of three, with complete contact information)
•           Kindly do not send supporting certificates and documents at this stage
•           Letter and CV should be saved into one Word or PDF document and sent to Lebanon.vacancies@savethechildren.org
 
Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted.
 
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.  All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process.