Finance and Admin Manager

BACKGROUND

Legal Action Worldwide

Legal Action Worldwide (LAW) is a unique non-profit network and think tank of human rights lawyers who provide creative legal assistance to individuals and communities who have suffered from human rights violations and abuses in fragile and conflict-affected areas. Our focus is on sexual violence and forced displacement. LAW works in Africa, Southeast Asia and the Middle East.

Lebanon Programme

From September 1st 2018, a consortium led by Euromed Feminist Initiative will implement a multi-county project “Strengthening access to protection, participation and services for women refugees, IDPs and host communities”, funded by the EU Regional Trust Fund in Response to the Syrian Crisis – MADAD. The overall objective is to improve the livelihood, agency and legal and social protection for Syrian women refugees, IDPs and host communities in the region, with focus on Lebanon, Iraq (Kurdistan Region) and Jordan. 

In Lebanon the project is implemented by a consortium composed of Euromed Feminist Initiative, Care International in Lebanon, Lebanese Democratic Women Gathering and Legal Action Worldwide. The objectives are to enhance in Lebanon security and resilience for Syrian women refugees and women from host communities through supporting and coordinating comprehensive and structured services and referral mechanisms, as well as to support national institutions in their work towards more gender sensitive policy frameworks and legislation.

LAW is looking for an experienced Finance and Administration Manager.  The position will be based in Beirut.

JOB DESCRIPTION

Job title

Finance and Admin Manager

Reports to

Global Finance Manager and the Executive Director

Responsibilities

Accounting roles

• Oversee financial procedures (receipts, payments, payroll), including recording of transactions related to programme activities;
• Implementation and monitor financial controls including bank reconciliations and other control accounts, finance reports, etc;
• Ensure and oversee accurate data entry into the QuickBooks ledger accounting system for monthly reporting;
• Prepare financial reports to donors and management;
• Organise and manage internal and external audits as per donor policies where appropriate;
• Produce statutory (legal) accounts and other legal returns for LA;
• Develop, implement and maintain financial policies and procedures taking into consideration donor requirements where applicable;
• Ensure the financial policies and procedures are followed across the organization.
• Monitoring of expenses to budget.

Logistics and administrative roles

• Manage the office administrative activities including preparation and follow up of the office administrative budget and support costs;
• Ensure LA policies for HR and administration functions are updated and implemented;
• Manage the contracts for services and supplies, and ensure they are within the policy and guidelines;
• Support all logistics-related activities including travel and security and ensure policies and procedures for procurement and services are followed;
• Organise the procurement, use, replacement, and disposal of equipment in accordance with LA and donor policies and procedures.

Minimum qualifications, requirements and competencies:

• A minimum of five years’ experience in financial management, professional designation preferred
• Experience with an International NGO essential.
• Bachelors Degree in Accounting and Business Administration
• Certified in Public Accounting (CPA) or Certified Public Secretaries (CPS) preferred
• Solid competences in MS Office, advanced Excel and IT tools.
• Good knowledge of ERP Systems preferably Navision.
• Ability to work effectively and accurately on multiple tasks and manage own deadlines.
• Ability to work with minimum supervision;
• Fluency in English and Arabic is essential. Fluency in French is an asset.

Desired Qualities and competencies:

• High level of organization and sense of prioritization of tasks
• Good communication and presentation skills (verbal and written);
• Flexible and proactive with ability to manage different demands (multi-tasking);
• Attention to detail and timelines (ability to meet deadlines on time);
• Good understanding of general HR/Admin procedures and policies statutory requirements, and good financial/accounting background;
• Able to work independently and can prioritize and organize tasks assigned.