Administrative Assistant

Job Announcement – Administrative Assistant
Position: Administrative Assistant – Full-timeDuration: 1 year
The Administrative Assistant performs daily administrative activities for the Director of the institute, coordinates administrative tasks, prepares responses to correspondence containing routine inquiries, performs word processing and facilitates routine financial transactions.
Duties Performed:

Assists the Director of the institute in all administrative tasks
Performs front desk reception duties, including answering phone calls, setting up meetings and coordinating with guests and visitors
Maintains professional records, including setting up and maintain office and computer filing systems
Handles preparatory steps for meetings, conferences; including coordinating dates and times, venues, attendance, agendas, and catering where needed
Coordinates with University offices/departments for routine communications and transactions
Purchases office supplies using I-Procurement
Prepares memos, and financial statements, using word processing, spreadsheet, and database software
Types notes, reports, speeches and other documents
Performs other related or similar duties as requested

Skills Required:Excellent communication and word processing skills in English and Arabic2-3 years administrative experience Bachelor's degree required
DEADLINE FOR SUBMITTING APPLICATIONS: October 24th, 2014
Please send a CV with cover letter with the subject "Administrative Assistant" to [email protected]
In compliance with AUB policy, applicants must be Lebanese or eligible for a work permit.