Please send a CV with cover letter with the subject "Administrative Assistant/Receptionist" to [email protected]
In compliance with AUB policy, applicants must be Lebanese or eligible for a work permit.
Applicants must have very good typing skills in Arabic and English.The Administrative Assistant performs daily administrative activities for the Director of the institute, coordinates administrative tasks, prepares responses to correspondence containing routine inquiries, performs word processing and facilitates routine financial transactions.
Assists the Director of the institute in all administrative tasks
Performs front desk reception duties, including answering phone calls, setting up meetings and coordinating with guests and visitors
Maintains professional records, including setting up and maintain office and computer filing systems
Handles preparatory steps for meetings, conferences; including coordinating dates and times, venues, attendance, agendas, and catering where needed
Coordinates with University offices/departments for routine communications and transactions
Purchases office supplies using I-Procurement
Prepares memos, and financial statements, using word processing, spreadsheet, and database software
Types notes, reports, speeches and other documents
Performs other related or similar duties as requested