Deputy Country Director – Lebanon

Heartland Alliance International
 
Deputy Country Director – Lebanon
Job Description
 

Position:                      Deputy Country Director  
Position Type:              Full-time
Reports To:                  Country Director
Location:                      Beirut, Lebanon (with frequent travel to project sites: South and North)
Closing Date:               June 12, 2015
 
Transform the lives of the most marginalized and vulnerable communities and be at the forefront of social change.
About YOU:  A driven and passionate mid- to late- career professional hoping to manage an inspiring, dynamic team of leading human rights workers. Collaborative, hard-working, and visionary, the candidate will have exceptional leadership skills, and the ability to manage responsible growth of an office, and take HAI’s successful programming to the next level.
About Heartland Alliance International: Heartland Alliance International (HAI) mission is to secure the rights and well-being of marginalized people and communities. HAI envisions a world in which those whose rights have been violated are safe and empowered to actively engage in their communities and be at the forefront of social change.  In Lebanon, HAI provides holistic services focusing on psychosocial support, violence prevention, livelihoods strengthening, and social cohesion to diverse vulnerable populations affected by the Syrian refugee crisis, including women and girls, Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) individuals, and survivors of Sexual and Gender Based Violence (SGBV), torture, and trauma.
 
Summary: The Deputy Country Director will ensure the effective implementation of Heartland Alliance International’s (HAI) programs in Lebanon, by overseeing aspects of program implementation with project staff; liaising and working closely with the Director of Finance and Administration (DFA); program development and donor relations; and working with Country Director to ensure sustainability of programs in country; as well as assuming a Deputy Role in the absence of the Country Director.  
Essential Duties and Responsibilities:
 
This is not an exhaustive list of duties. The need for flexibility is required as staff are expected to carry out any other related duties that are within their skills and capabilities whenever reasonably instructed.
 
General Management, Financial Management, and Administration:
 

Works with the Country Director and Director of Finance and Administration (DFA) to develop spending plans for each program and help ensure program compliance with all federal contracting regulations, as well as generally accepted accounting principle;
Supervises programs department, oversees personnel management, and directs the production of timely and accurate reports;
Serves as Acting Country Director whenever the Country Director is out of the country, including communication and coordination with Heartland Alliance International (HAI) HQ in Chicago;
In coordination with the Country Director, provides supervision and technical assistance to program and administration staff;
Liaises closely with Director of Finance and Administration (DFA) on budget spend-downs, and with Program Staff on proper and timely liquidation of grants;
Assists in recruitment, onboarding, and assessment of staff;
Other duties as assigned by the Country Director.

 
Program Management, Development, and Monitoring and Evaluation:
 

In coordination with Country Director, interacts with project managers and staff to ensure effective program implementation, accurate data collection for reporting, quality program implementation;
In coordination with Country Director, provides supervision to existing programs, assuring compliance with grant and contract requirements, and that deliverables are being met;
Ensures Program Managers are effectively and accurately conducting monitoring and evaluation of all Lebanon programs;
In coordination with Country Director and DFA, and program staff, takes a lead role in program development efforts, including:

Project design
Drafting proposals, particularly in the areas of access to justice, and  mental health services for survivors of torture and other forms of abuse Preparing budgets for proposals and other documentation as needed;
Maintaining up to date donor mapping for funding opportunities and, together with the Country Director, meeting with existing and potential donors; Meeting with LNGO and government partners to identify opportunities for collaboration
Conducting needs assessments and analyzing emerging human rights trends
Collaborating with Country Director and HQ senior management to develop a medium-term regional strategy to guide and inform future program development initiatives

In coordination with the Program Managers and Country Director, assumes a leadership role in drafting and/or reviewing monthly, quarterly, and annual reports to ensure compliance with all relevant standards and associated reporting across all projects; this includes ensuring conformity with relevant donor requirements, HAI internal regulations, and development of best practice standards, including grant and sub-grant reporting;
Participates in annual planning of strategic goals;
In coordination with Country Director, maintains appropriate relationships with government entities, non-governmental organizations, and civic associations; and
Represents HAI at National/Field level Working Groups and Task Force Meetings;
Ensures compliance with the personnel recruitment policy; monitor staff attendance, personnel files, leave records, and staff timesheets; and
Conducts regular field-visits to HAI implementing programs. 

 
Supervisory Responsibilities: The Deputy Country Director will be responsible for supervising program staff and their implementation of project activities in a timely and effective manner.  In addition, the Deputy Country Director will build staffs’ capacity on technical skills as needed. 
 
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

Education and/or Experience: A Bachelor’s degree or higher in a Social Science field or any other related field. 4-6 years of managerial experience in the relative field preferably with local and international NGOs and project management. Background in either access to justice, mental health, and/or GBV programming a must.

Project management and project design experience, including financial and personnel management;
Experience working with NGOs, the UN, USAID or other U.S.-government agencies;
Experience implementing international human rights programming;
Experience working with and developing the capacity of local CBOs/NGOs; and
Knowledge and understanding of basic M&E concepts.
Analytical Skills:

Ability to define problems, collect data, establish facts, and draw valid conclusions;
Ability to synthesize complex or diverse information, collect and research data, use intuition and experience to complement data and design work flows and procedures;
Understands organizational and strategic implications of decisions;
Ability to develop and implement cost saving measures;
Ability to responsibly manage organizational resources; and
Ability to align daily work with strategic goal
Ability to delegate tasks to staff with diligent follow-up and action points.
Language Skills:  Must have written and spoken fluency in English and Arabic, French is a plus
Communication and Leadership Skills:

Exhibits confidence in self and others;
Has an ability to foster effective communication and teamwork with staff from a range of economic, cultural, ethnic and social groups;
Inspires and motivates others to perform well;
Effectively influences actions and opinions of others;
Accepts feedback from others;
Demonstrates the ability to lead strategic planning, program development and evaluation;
Gives appropriate recognition to others;
Excellent oral communication skills: speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings;
Effectively communicates utilizing a variety of technologies such as phone or video phone (i.e. Skype);
Effectively communicates with non-native English speakers;
Excellent written skills: writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet target audience needs, including cross-cultural needs; presents numerical data effectively; able to read and interpret written information;
Effectively communicates and manages electronic communication such as email, Blackberry (or other PDA);
Ability to remain composed and professional in difficult circumstances; and
Policy, advocacy and community organizing experience a plus.
Computer Skills:  Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange; Windows operating systems; and other software routinely used by Heartland Alliance.

 
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

While performing the duties of this job, the employee is regularly required to talk and hear. 
The employee is regularly required to sit, stand and walk.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 
Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

The employee may be required to remain on Organization premises during breaks and/or meal periods and may be required to stay on Organization premises until their replacement arrives.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
The noise in the work environment is moderate.

 
Heartland Alliance makes all hiring and employment decisions without regard to race, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, physical or mental disability, sexual orientation, sexual identity, immigrant status, political affiliation or belief, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the Organization's AIDS Policy Statement of September, 1987. Individuals with disabilities requiring accommodation should contact the Employee Services Office at (312) 660-1431.
 
To apply, please send your resume and cover letter to [email protected]  and mention the position you are applying for in the subject of your email otherwise it will not be considered.