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HR Officer

Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

IMPORTANT or WILL BE REJECTED:

Interested applicants are encouraged to submit their CVs & Cover Letter to [email protected], with the subject title.

Emails with NO subjects will be declined.

Applicants must submit their applications between 8:00 AM & 4:00 PM ONLY.

Only shortlisted applicants will be contacted.

Contact Person Name: 
HR Department
Contact Person Email: 
[email protected]
Description: 
  1. Recruitment and Workforce Planning (20%)
  • Schedules meetings with heads of departments and sectors to discuss staffing needs and receive feedback about the status of the currently enrolled employees.
  • Designs and develops job descriptions for current and future staff, interns and volunteers in coordination with different departments.
  • Prepares annual human resources plan (inclusive of budgets) in coordination with the Director of Human Resources and submits it to the Finance Department at the end of each year.
  • Publicizes vacancies and job opening on URDA’s Daleel Madani portal and different online platforms.  
  • Screens resumes and contacts applicants to schedule interviews and tests.
  • Conducts interviews with potential employees, designs job offers to accept individuals and rejection letters to the unsuccessful ones.
  • Conducts orientation to new employees and follows up with them during their probation periods.

 

  1. Capacity Building and Performance Evaluation Reviews (20%)
  • Develops yearly training and development plan for all human resources in coordination with the different heads of departments and sectors.
  • Follows up with the employees on their attendance
  • Facilitates the yearly performance evaluations by notifying employees and their line managers about it ahead of time, sending them the PE forms, collecting their feedbacks and scheduling review discussion meetings.
  • Communicates PE results to the different departments to ensure implementation of decisions reached.
  • Follow up on PPR’s “Probation Progress Review” for all new comers.

 

 

  1. Personnel Administration and Regulation (40%)
  • Ensures that the implemented Human Resources and Volunteers Management policy at URDA is being abided to by all staff, interns, and volunteers.
  • Follows up on the daily attendance for employees working at Khaldeh Office along with employees based in different branches.
  • Prepare monthly payroll.
  • Administers leaves and keeps track of employees’ leave balance.
  • Issues employment and salary certificates in coordination with the Director of Human Resources.
  • Is in charge of organizing and archiving personnel files and updating them on a regular basis.
  • Ensures that all employees complete their timesheets on time and submit them by the end of each month.
  • Prepares job contracts in coordination with URDA’s legal department.
  • Issues internal memos related to administrative decisions, holidays and other URDA related notifications.
  • Issues warnings and enforces disciplinary actions taken against employees who violate internal regulations and procedures.
  • Supervises the registration of new employees at NSSF, calculates their monthly contribution and prepares the necessary paperwork.

 

  1. End of Service and Termination (10%)
  • Oversees all termination and end of service procedures.
  • Conducts exit interviews with resigned or terminated employees.
  • Issues financial and administrative clearance forms.

 

  1. Administrative Tasks (10%)
  • Regularly meet with donor delegations to answer any inquiries they might have about the organization’s Human Resources and Volunteers Management policy.
  • Conducts presentation to staff members based on need.
  • Undertakes any task assigned to him/her by the Director of Human Resources.
Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Union of Relief and Development Associations - URDA

Last modified: 
16 Feb, 2021
Intervention Sector(s):
Training & Capacity Building
Application Deadline:
Wednesday, 3 March 2021
Contract Type:
Full Time
Period of Employment:
Permanent
Salary
N/A
Salary Range:
800 to 1200 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
A. Academic Qualifications • Bachelor’s Degree Business Management: Human Resources, Project Management, Engineering Management, or any management related field. • Master’s Degree is a plus. B. Professional Background • 3-5 years of professional experience in a similar role (preferably in a local or international NGO). • Proven professional experience in developing reports. • Has in-depth knowledge of the Lebanese Labor Law and all applicable decrees. C. Skills and Capacities • Fluency in English and Arabic languages: spoken and written. (French is a plus) • Capable of multi-tasking and working on different projects for different donors at the same time. • Excellent oral and written communication skills. • Professional proficiency in using Microsoft Office programs such Word, Excel, PowerPoint and Outlook. • Sound delegation and teamwork skills. • Excellent negotiation and persuasion skills. • Pleasant personality and capable of networking with individuals of different backgrounds. • Leadership skills. • Can work under pressure. • Capable of finding quick, efficient, and cost-effective solutions to unexpected problems. • Meticulousness and attention to details. • Time management skills.
Experience Requirements:
3 to 5 years
Arabic Language:
Fluent
English Language:
Excellent
French Language:
Basic
Country/City: 
  • Lebanon
  • Mount Lebanon
  • Aaley
  • Choueifat
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