Programs Coordinator- Consultancy

01/07/2019- 31/06/2020 (12 months)

Objectives

Zoukak Theatre Company and Cultural Association is looking for a Programs’ Coordinator, to follow up, lead the implementation, and monitor of Zoukak projects & events, as well as manage the day-to- day work of the projects’ team.

The position is based at Zoukak Studio, in Beirut.

Main work interfaces

• Internal interfaces

• General Manager
• Executive Manager
• Finance & Administrative Officer
• Communication Officer
• Venue Manager
• Technical Director/ Coordinator
• Zoukak consultants
• Board members
• Volunteers & interns
• Activities Coordinators

• External interfaces

• Partner associations & individuals
• Funding bodies
• Participants/ trainees
• Media
• Other as needed

In close coordination with the General Manager & Executive Manager, the Programs’ Coordinator is in charge of:

• Lead the implementation, and monitoring of Zoukak projects, as well as manage the day-to- day work of the projects’ team;
• Recruit & manage projects’ team; Ensure they have clear objectives and follow-up the adequate implementation of their duties;
• Insure compliance of the implemented activities and programs with the board strategy and the funders’ requirements
• Implement the communication strategy related to each project;
• Support the implementation of the Audience strategy;
• Update the Monitoring & Evaluation tool regularly;
• Ensure follow-up with work interfaces listed above, and other relevant partners as needed;
• Ensure that narrative and financial reporting requirements are met for each project;
• Ensure that projects are implemented within the expected timeline, budget, and following the agreed log frame;
• Be the focal point for donors, and potential donors;
• By the end of each project, ensure that Zoukak has reached planned indicators as stipulated in the projects documents;
• Draft projects proposals as needed;
• For workshops, follow on the selection process of the participants;
• Ensure that the human resources contracts, invoices and payments are done in due time in coordination with the admin & finance officer;
• Track the budget of the activity & Ensure opening and closing of cashboxes as per the admin guidelines and budget lines;
• Manage the logistics related to implemented activities;
• Manage the production and logistical management of the Zoukak Studio in general as well as Zoukak events and their delivery end to end;
• Ensure the studio management and logistics (Zoukak furniture, maintenance, fixing if needed, protection and of their storage as needed;
• Liaising with current or future furniture’s providers as needed for maintenance, purchases... in coordination with the management;
• Provide all documents necessary for archiving to the management;
• Work occasionally nights and weekends to attend events or to organize activities.

• At least 2 years’ experience in project/programs’ coordination and management
• Preferably experience in the cultural and/or psychosocial field

• Organizational skills
• Initiative
• Stress management
• Ability to develop and implement collective work methodologies
• Flexibility
• Listening