Call for Event Management Agency Final Event Beirut (Tourathi)

Search for Common Ground (Search), in partnership with NAHNOO, arcenciel, and Biladi, are implementing a project entitled “Tourathi”. The project aims at working with youth from Bikfaya, Beit Chabab, Salima, Sarafand, Tripoli, and Zahle to help them identify and promote existing cultural heritage in their areas.

We are searching for…

An event management agency that will work on developing and implementing the project’s Final event in December 2018. The agency will be responsible for planning and organizing the 2-day exhibition according to the project’s brand identity and ensuring the successful invitation of the developed target audience and relevant stakeholders through the use of various tools.

Your contribution

The roles and responsibilities include:

  • Identify and book the venue in Beirut
  • Create a list of target audience in coordination with Search
  • Develop a plan for the event in line with the objectives of the event, target group, and the available products to showcase
  • Send out the event invitations
  • In coordination with Search, the project partners, and the media agency ensure the right media coverage for the event through the coordination with local and international media, assigning interviews with project team and participants; in addition to sending out media kits including press releases
  • Set up the exhibition in terms of agenda, exhibition sections, video & audio electronics where needed, and other relevant props
  • Take care and coordinate the logistics of the event including catering, light and sound, hostesses, parking services, security measures etc...
  • Organize the “walkthrough” of the exhibition; stickers on the floor, signs, etc…
  • Consider the entertainment plan including music, etc..
  • invite the relevant target audience, stakeholders, donor, youth, and government and community officials
  • Provide transportation for the project youth and visitors from the implementation areas  (Bickfaya, Beit Chabeb, Salima, Tripoli, Sarafand, Zahle)
  • Based on the project branding guidelines design and print name tags and branded materials
  • Include and transport crafts and food related to the cultural heritage of the implementing areas

 

You have…

  • Experience in event management;
  • Experience in working with youth from different cultural backgrounds;
  • Public relations and media experience; networking
  • Ability to communicate and work in English and Arabic is mandatory;
  • Ability to produce written content for online and offline communications;
  • Ethical professional with due diligence given to the sensitivity of project materials;
  • Ability to work in a fast-paced environment and meet deadlines;

How to apply

Sound good? To apply, interested candidates should send an email to “[email protected]” ccing “[email protected]” and “[email protected]” with the subject line “Tourathi Final Event Beirut Call for Agency” including: 

  • Your personal or agency’s updated portfolio and webpage
  • Quotation estimating the budget needed for the above-mentioned deliverables

To assure an equal bidding process, only agencies who submit a complete application will be considered. Only applicants invited for an interview will be contacted. No phone calls please.

Expired
Deadline
Monday, 19. Nov 2018
Type of Call
Call for Proposals
Intervention Sector(s):
Conflict Resolution
randomness