Summary

The objective of the audit of the financial report and supporting documents is to enable the auditors to express an independent professional opinion on the financial position of Search for Common Ground and to ensure that the funds utilized have been used for their intended purposes.

In addition to assess the accuracy of the documentation (classification of transactions) for selected transactions, evaluate the appropriateness of the delegated authorities of the positions which approved these payments, analyze and validate the post or pre-payment verification process for selected large transactions, and perform the analysis of the line objects created to capture capital expenditures and capital contributions

 

Scope of Work:

The scope of audit will be testing of transactions and of the existence, ownership and valuation of assets and liabilities in accordance with generally accepted auditing standards and will include verifying procedures as the auditors consider necessary. 

Appropriate and sufficient evidence will be obtained to enable an understanding of the accounting and internal control systems in order to assess their adequacy as a basis for the preparation of "Access to Justice and Community Security" project progress reports to the Foreign and Commonwealth Officer and to establish whether proper accounting records have been maintained

 

Documentation Request – Expenditure Verification: 

Grant agreement and annexes:

  • Amendments to the grant agreement
  • Correspondence or details on any special conditions or derogations in place
  • Memorandum of Understanding between your entity and potential partner (if applicable)
  • Correspondence files for the project.

Financial information (for the period subject to the verification): 

  • Excel version of the financial report
  • Transaction list of expenditure in Excel reconciled with the financial report
  • Previous reports (if any) linked to the project
  • Overview of payments made by the donor (including bank statements);
  • Overview of any other income received for the project
  • Overview of payments made to partners (if any)

Personnel Cost:

  • Staff payroll records such as employment contract covering the period of the project, job description or terms of reference.
  • Original or certified copies of bank statements
  • Payroll records or payslips
  • Timesheets or other available evidence to support allocation of cost

Travel and related mission costs:

  • Documents and evidence for the support of reimbursable travel expenses and/or allowances such as:
  • Travel orders / mission forms
  • Declarations of staff travel expenses and daily allowances (per diems);
  • Tickets for transport (e.g. train, bus, plane) and boarding passes;
  • Hotel invoices, invoices and receipts relevant to specific incidental expenses (taxi, train, bus, restaurant etc)

Equipment:

  • Evidence in support of actual costs claimed (invoices, contract agreement) 
  • Evidence of procurement process (tender, request for quotation, proposal evaluation report, minutes of meetings etc)
  • Evidence of payment (Bank statement)

Procurement of works, supplies and service contracts

  • Procurement procedures
  • Invoices
  • Tender dossiers or call for proposal documents
  • Confirmation of receipt of tenders/proposals
  • Minutes of the tender/proposal opening session
  • Tender/proposal evaluation report
  • Contract/grant award proposal and notification of non-award letters
  • Responses to requests for further information or complaints
  • Delivery note or acknowledgement of receipt
  • Final acceptance certificate for supplies
  • Works progress report approved by the works inspector
  • Final acceptance certificate for works

Seminars, workshops and meetings:

  • Attendance list signed
  • Receipts for allowances paid
  • Training Agenda 

Office Running Costs:

  • Contracts for the rent of office and equipment
  • Invoices for utilities - water, electricity and gas

Vehicles Operating Cost:

  • Vehicle logbooks
  • Invoices

 

Grant Details:

Total Grant: 1,849,709.80 GBP

Duration: 24-June-2019 till 31-March-2021

Total transactions: 4200

 

Year 1 Budget: 849,709.80 GBP

Duration: 24-June-2019 till 31-March-2020

Total transactions: 1405

 

Year 2 Budget: 1,000,000 GBP

Duration: 1-April-2020 till 31-March-2021

Total Transactions: 2795

 

Deadline for Audit report: 31-March-2021

How to apply

Interested applicants are requested to submit the below documents to the following link:

https://jobs.lever.co/sfcg/21d2e1d2-9a88-4aeb-9afd-0b9f7e34dcb7

  • Financial proposal
  • CV
  • Registration documents - (to be uploaded as one pdf to company profile)
  • List of references - (to be uploaded as one pdf to Cover Letter)
Expired
Deadline
Sunday, 21. Feb 2021
Type of Call
Call for Proposals
Intervention Sector(s):
Conflict Resolution
randomness