Information Management Officer

About Oxfam

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

Oxfam in Lebanon is increasingly working at local, national and international levels to “ensure that women and men are protected and empowered to enjoy their basic rights and access services enabling them to live in dignity within a more equitable society.” To achieve this vision, Oxfam in Lebanon implements activities under three main programmatic pillars, including Active Citizenship and Good Governance (ACGG), and Economic Justice (EJ)

The ACGG program aims to support women and men, particularly youth, to exercise civil and political rights, to influence decision-making and support more accountable, effective governance particularly in relation to respect for fundamental rights, access to services, resource distribution and gender equity.

Th EJ program aims to empower women and men, especially youth, to cope with the effects of economic poverty, and have greater access to and control over productive economic resources for sustainable poverty reduction.

The Information Management (IM) Officer will be part of an Economic Development Policy Unit (EDPU) that will be hosted by Oxfam  under the ACGG program.

Job Purpose

The EDPU will be established to optimize the impact of the different livelihood and social stability projects that will be implemented in Lebanon and funded by the “Support to Economic Development and Social Stability in Lebanon” European Union (EU) Trust Fund (EUTF).

The EDPU will aim “to strengthen the ability of the EUTF implementing partners to collectively influence the policy making process and donor funding for Lebanon through policy coordination and evidence generation”, and regularly assess the policy environment to produce policy products targeting key stakeholders and policies impacting livelihoods and economic policy more broadly. The EDPU will seek to ensure that common messaging among all relevant stakeholders, including the EU Delegation in Beirut, is derived from evidence generated in the field by all Consortia and that speaks to a changing policy environment. The analysis that will be carried out by the EDPU will contribute to potentially proposing policy alternatives where gaps are identified, and inform the Lebanese policy makers, donor community, and the EU on contextual priorities.

The Unit will be merely hosted by Oxfam, but will equally serve all its member organisations, specifically representatives of all the EUTF implementing partners in Lebanon.

The EDPU will be comprised of an EPDU Coordinator, Administration and Reporting Officer, and IM Officer. This team will not report to Oxfam, but will be accountable to a steering committee which will be composed of representatives of EUTF partners, the EU, other donors. To ensure inclusiveness and participation of all members, the establishment of the unit will be carried out through .an inclusive, participatory, and systematic approach.

The IMO position will lead and is accountable for all the data management and maintenance activities within the EDPU, and the coordination with the other Monitoring and Evaluation (M&E) and IM officers of the other EUTF implementing partners.

The position will be based in Beirut, with regular travel to programme sites in the North and Mount Lebanon, as well as the Bekaa region.

Core Details:

Location: Beirut, Lebanon

Internal Grade: D1 – National

Job Family: Programme

Contract type:

This role reports to: Economic Development and Policy Unit (EDPU) Coordinator

 Staff reporting to this post: No direct management responsibilities.

 Annual budget  for the post: No budget management responsibilities

 Key relationships/interactions

1. EDPU coordinator, EDPU Administration and Reporting Officer;

2. Monitoring and Evaluation (M&E) and Information Management (IM) focal points of all the EUTF partners that are members of the EDPU.

Screening checks: All successful candidates will be screened through Retinitis World-Check One to comply with counter terrorism and financial sanctions regulations.

Key Responsibilities

Project Cycle Management & Programme Quality

• Supports the EDPU coordinator and administrator on the planning of the inception-kick off meeting, participatory strategy setting workshops, and periodic planning and review meetings with representatives of the EUTF-funded projects;
• Leads on the design, management, maintenance, and further development of a database system that provides a platform for the consolidation of data generated from all the EUTF-funded projects; 
• Leads on the day-to-day data management and maintenance activities of the EDPU information database;
• Actively follows-up on the programmatic and policy developments of each of the EUTF funded projects;
• Co-leads on the development and continuous update of a data analysis plan to track relevant programmatic and policy indicators over the project’s implementation period;
• Lead on the development of accurate and timely routine qualitative and quantitative reports (in English and Arabic) as requested;
• Leads on the production of visual content and infographics of relevant indicators on periodic bases;
• Support on the follow-up of all outsourced research pieces;
• Leads on the maintenance and update of the EDPU website once developed;
• Co-leads on the preparation of progress reports for the donor in collaboration with EDPU team and EUTF partners;
• Ensures robust Information Security procedures and principles pertaining to relevant data protection and confidentiality aspects (including appropriate data backups), in accordance with Oxfam IT standards and procedures;
• Ensures that the intervention is based on a rights-based approach and mainstreams gender, where relevant.

People Management and Collaboration

• Reports verbally and in writing to the EDPU Coordinator on regular basis;
• Works closely with the M&E and IM team of the EUTF partners to consolidate findings from the implementation of the EUTF funded projects if relevant;
• Follows-up with the research institute which will be leading on the outsourced research for the EDPU;
• Works closely with the EDPU coordinator to ensure the efficient and effective use of data for advocacy and influencing purposes;
• Works closely with the EDPU administrative officer to ensure proper communication and follow-up on different programmatic aspects
• Ensures the physical welfare, well-being, and professional development of staff directly assigned to the project.

Partner Relations Management

• Leads on the active coordination and communication between the EDPU and the M&E team of each of the EUTF partners;
• Initiates internal systems for responsible processing, storage and use of data, and train EUTF partners on the responsible use of data and other data protection policies -if needed;

External representation

• With the support of the coordinator, represents EDPU with the donor, on all project matters;
• Leads on the presentation of EDPU’s knowledge products in all relevant meetings.

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Person Specification

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

Key Organisational Attributes

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.

• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible

Organisational Values

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions

• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences

Oxfam Leadership Competencies

• Decisiveness: We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
• Humility: We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
• Relationship Building: We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
• Listening: We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.
• Mutual Accountability: We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
• Self-Awareness: We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

Essential - Experience, Knowledge, Qualifications & Competencies

• A bachelor's degree in Computer Science, Information Technology or relevant field from a certified university is required.
• At least three years of relevant professional experience working on the development, management and maintenance of databases and data management systems is required.
• Strong IT skills, particularly with Microsoft Office suite (strong Excel skills essential) and mobile data collection technology and software
• Ability to design and manage the structure of qualitative and quantitative databases and write appropriate interfaces for data entry and ensure data quality and security
• Excellent organisation, data management, and written and verbal English and Arabic communication skills.
• Ability to work under pressure, ability to prioritize and commitment to meet deadlines

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.