Finance Officer

Function prerequisite

• Relevant university bachelor degree or similar education.
• Minimum 2 experience in Accounting and Finance.
• Experience in accounting systems and software.
• Understanding of the Lebanese and International accounting procedures.
• Knowledge of Lebanese Income Tax and NSSF procedures.
• Knowledge of Microsoft Excel.
• Ability to work independently and in a dynamic team.
• Good analytic and innovative skills.
• Excellent interpersonal skills and ability to work in a multi-cultural setting.
• Ability to work under pressure and adapt to diverse and complex work culture environments is necessary
• Good communication and coordination skills.
• Very Good English and Arabic language skills, both written and verbally.  French is an advantage.
• Must abide by the policies and personal code of conduct set by NPA, and represent the organization in a loyal and responsible manner

RESPONSIBILITIES

Accounting:

• Responsible for quality and timely day-to-day accountancy operations: payments control and preparation, ensuring that NPA payments templates are used and signed and that vouchers have all the needed supporting documents.
• Receive and check all paperwork and financial documents, before compiling and sending Finance Coordinator for review.
• Voucher preparation for all country office related costs and expenses and follow up with relevant department to ensure timely payments.
• Responsible for electronic data-entry of all Bank and Cash vouchers, in Agresso (Financial management system) on regular basis.
• Act as a liaison with support department for any issue related to payments.
• Ensure that logistics/procurement documents are dully signed by authorized signatories.
• Ensure that adequate financial management routines and systems are in place, and that NPA’s accounting practices and standards are adhered to, and in accordance with requirements from donors, auditors and authorities: especially purchasing, authentication and payment procedures.
• Perform monthly cash reconciliations (Cash and Bank) to ensure accuracy in cash management system. Maintain physical cash reconciled with the cash book at all times.
• Assist the internal and external Auditors to perform initial financial department audits to ensure accuracy as and when needed.
• Assist Finance Coordinator with analyzing financial statements on a monthly basis and report on variances.
• Assist with preparing Governmental Requirements (tax declarations and reporting, NSSF declarations and settlements, and VAT reimbursement) in coordination with Finance Coordinator.
• Assist in documentation and monitoring of internal controls.

 Financial Reporting:

• Manage the finance activities and assist Finance Coordinator to meet the financial reporting deadlines.
• Assist Finance Coordinator in preparing financial reports on utilization of grants from external donors, as required (including original receipts, tenders, exchange rates, etc.)
• Assist Finance Coordinator in extraction of budgets, budget lines, ledgers and BVAs from Agresso.

 Financial Systems:

• Ensure the presence of adequate controls over cash and bank holdings.
• Recommend, develop and maintain the protection and backup of financial databases, reports and receipts and an adequate filing system. 

 Filing:

• Properly file all financial documentation according to guidelines.
• Regularly upload documents to the specified online folder on SharePoint when needed.
• Maintain physical and electronic finance data filing and backup
• Maintain the NPA Lebanon Finance Archive in Beirut office adding and ensuring documents are kept for a period of 10 years.
• Recommend the disposal of outdated finance files (more than 10 years) in a safe and confidential manner, ensuring paperwork and information are destroyed in coordination with Finance Coordinator and with the approval of Finance Manager.
• Perform other duties as assigned by Line Manager.