Deputy Finance Manager

Responsibilities:

Accounting & Compliance

• Review and consolidate the base cashbooks within the Lebanon programme on a monthly basis, ensuring that each cashbook is posted in the PSF finance system and reconciled on a monthly basis.
• Ensure that all national staff salary payments are made in accordance with the up to date nominal roll provided on a monthly basis and that payments records are in line with audit requirements.
• Manage cashflow for all locations ensuring that funds are requested and received in a timely manner to meet payment obligations
• Oversee the month end closure of accounts process, including the production of supporting schedules and reconciliations, posting of monthly journal entries (accruals, prepayments, depreciation etc) and other financial information.
• Manage the monthly balance sheet reconciliation, and ensure that any issues are flagged and followed up in a timely manner, and liaise with HQ finance team to ensure any postings required from HQ are processed as necessary
• Ensure that all books of accounts are up to date and that supporting documentation for all financial transactions are kept in systematic order and in safe and secure conditions.
• Take the lead for internal, donor and statutory audits and ensure that the programme is compliant with donor regulations, including establishing and managing an internal audit function within the programme.
• Ensure timely payment of expenses, and ensure relevant paperwork is collected and filed appropriately.
• Manage any requests for payment via HQ bank accounts that are necessary for the programme.
• In coordination with the logistics department, perform a monthly asset reconciliation ensuring that all assets purchased within the month are appropriately recorded within the asset register

Financial Management

• Assist and support the Head of Finance, and other programme staff in ensuring that field expenditures remain within approved plans and budgets.
• Support project staff and the Head of Finance with grant management where appropriate and help to ensure correct allocation of expenditures according to donor contractual obligations and MAG policies and procedures.
• Ensure staff with finance responsibilities understand and implement MAG’s financial policies, procedures and processes in the programme and develop the appropriate level of skills relevant to their roles.
• Develop a financial handbook for the MAG Lebanon programme which details all finance related tasks, policies, procedures and guidelines
• Under the direction of the Head of Finance and the in-country Senior Management Team (SMT), assist with the preparation of the annual business plans, annual budget and individual donor proposal budgets.
• Promote the effective and efficient working of all budgetary, accounting, reporting and internal control systems as directed by the Head of Support Services and in line with MAG policies and best practice

Programme Development & Reporting

• Take part in the development of new programs as assigned by the Head of Finance; lead the budgeting process and ensure budget proposals are in-line with MAG’s minimum requirements and donors' regulations.
• Prepare and update monthly grant spending reports (Budget vs. Actuals, BvAs) of assigned programs, including administrative/operational projections; work with operations team to ensure program projections are updated; together with the relevant operations and logistics managers and staff members, review BvAs and projections, to ensure program implementation is on time, target and budget
• Lead the consolidation of the monthly cash-flow projections
• Consolidate and prepare financial reports including budget projections of assigned projects.

General

• Provide cover to the Head of Finance as and when appropriate
• Any other relevant duties as required.
• Work in compliance with MAG’s equal opportunities policy.
• Undertake and apply learning from appropriate training and development programs.
• Undertake any other duties appropriate to the post as may be required.
• Understand and uphold the standards outlined in MAG’s Safeguarding Framework, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with MAG’s work and reporting concerns if they do arise. 
• Ensure that line reports understand and follow MAG’s safeguarding framework, escalating concerns reported appropriately to programme senior managers.