Finance Assistant (Applications will only be accepted if submitted through the link provided)

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

The Program / Department / Team (Program / Department Summary)

The Mercy Corps Finance Department is responsible for all financial functions of the PSP program, including accounting, payments and banking, payroll, budgeting, financial reporting, and grants financial management and compliance.  The Mercy Corps PSP Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the PSP Program Department, the Finance Department provides timely reports and assistance to the Program team to ensure that financial resources are used efficiently and effectively.

The Position (General Position Summary)

Working in the Finance Department under the direction of the Finance Coordinator, the Finance Assistant will assist in all general account, payment, and operation finance for the PSP program. 

Essential Responsibilities

General Accounting

• Maintain custody of the office cash fund and make daily payments of approved transactions.
• Record cash payments daily on Navigator and supporting documents.
• Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment
• Perform and document frequent cash counts.
• Assist in verifying and prepare receipts for payments.
• Maintain a file system for finance documents, vouchers, invoices, Partners….;
• Perform clerical functions such as preparing correspondence, reservation of the conference room, and scheduling meetings.
• Ensure to documents the Approval Authority Matrix hard and soft copies.
• Assist in Preparing the Service provider’s payment, and Ensure proper supporting documents are in place before submission for signature.
• Assist on reconciliation between field team output, main office/PDX orders, and service provider output.
• Assist in developing and maintaining Standard Operating Procedures (for financial matters) as may necessary
• Upload Sub-Award Financial report on Navigator
• Assist the Country office and the regional office in the month close including the Balance sheet reconciliation, Amortization and prepaid /Accrual expenses, if needed.
• Prepare the EPAR for the PSP Expatriate
• Prepare all re-class related to the PSP team , requested from the Country office
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Other duties as assigned.

Fund Transfers:

• Support the senior finance officer in all fund transfer activities and payments.
• Assist on daily and weekly reconciliations of IMTAs tracker. 
• Serve as a custodian of archived documents and ensure hard and soft copies of documents are properly maintained/archived.
• Any other related duties that may be reasonably assigned by the supervisor.

HUMAN RESOURCES, SAFEGUARDING AND DIVERSITY

• Support Mercy Corps global and regional initiatives for human resources, including safeguarding and diversity, and talent development;
• Collaborate with the people team to promote staff access to high quality learning opportunities, with a special emphasis on national team member development;
• Assist with the on-boarding of senior team members, ensuring they are set up for success and familiar with agency systems, procedures, and protocols.

RISK MANAGEMENT

• Engage and support countries across the region to ensure that adequate risk management systems are in place;
• Collaborate with country leadership to support preparedness and response to major disruptive events;
• Engage with country teams on the internal audit process to track findings and ensure country team compliance with IA findings and recommendations;
• Engage with country level Ethics and Assurance managers as well as the global Ethics and Assurance department to track and analyze trends and needs across countries;

Supervisory Responsibility

N/A.

Accountability

Reports Directly To: Finance Coordinator

Works Directly With: Sub-Awards team, Program Team, HR Coordinator, Finance team in the country office, regional Finance Team in Jordan.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualification & Transferable Skills

• One or more years of bookkeeping, banking or cashiering experience  
• A degree in accounting or a relevant business field is desirable. 
• Strong computer skills in MS Office programs, particularly Excel 
• Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail
• Excellent oral and written English skills
• Arabic Typing Skills 

Success Factors

A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  A high level of personal integrity, honesty and transparency in all cash handling is absolutely essential.  The ability to interact effectively with international and national staff members is required.  A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.