Administrative and Coordination Officer

Requires a Cover Letter?: 
Application Submissions Guideline: 

Applicants are requested to send their CV and motivation letter to [email protected] with the subject line: “Administrative and Coordination Officer”

Only shortlisted candidates will be contacted.

Available to fill the position immediately.

Contact Person Name: 
Taline Torikian
Contact Person Position: 
Project Coordinator
Contact Person Email: 


  • Assists the Secretariat in all their duties and responsibilities to accomplish a larger volume of work in the shortest time and the correct and required manner.
  • Follows up on pending administrative matters and ensures on-time completion.
  • Responsible for administrative support tasks for employees within projects.
  • Coordinates with office and project staff employees in organizational and logistical support tasks.
  • Manages MENA Rosa accounts on social media.
  • Respond to requests for information about MENA Rosa, and relay/direct such inquiries to the appropriate individuals.
  • Works closely with the Regional Coordinator and Focal Points to ensure that all project documentation and records are kept up to date.
  • Coordinates the regional coordinator’s appointments, travel schedule, and accommodation.
  • Maintains a filing system to document related MENA Rosa projects.
  • Supports MENA Rosa in organizing special events and activities.
  • Organizes and supervises the maintenance of workstations and office space.
  • Takes minutes of meetings (Secretariat meetings, meetings called for by the Regional Coordinator) and distributes the minutes to the Project’s team members, concerned staff members, concerned members, partners, etc.
  • Assists in the procurement process and logistics process.
  • Supervises the control and inventory of office equipment and consumables.
  • Organizes and manages schedules and calendars for staff, managers, and officers.
  • Receives and processes communication channels, including email, phone, and physical mail.
  • Assists with personnel databases.
  • Confers with the accounting department to process invoices, helps make payments, and verifies receipts.
  • Coordinates with MENA Rosa’s web developer.
  • Follows-up and data collection with the Focal Points on the implementation of projects.
  • Compiles the material that has to be posted on MENA Rosa’s website.
  • Attends meetings and records and organizes notes and messages for managers and senior-level officers.




  • Bachelor’s degree in Business Administration, Data Science, Human Science, or another relevant field.
  • A minimum of 3-5 years of experience in an NGO.
  • Good knowledge of Social Media (Facebook, Instagram and Twitter). 
  • Fluency in spoken and written Arabic, French and English, including report writing skills.
  • Strong communication skills.
  • Ability to plan and prioritize tasks and work under pressure.
  • Fast learner
Last modified: 
22 Sep, 2023
Intervention Sector(s):
Advocacy & Awareness, Gender issues, Health, Women Status & Issues
Application Deadline:
Friday, 6 October 2023
Contract Type:
Full Time
Period of Employment:
1 year renewable
Salary Range:
800 to 1200 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Bachelor’s degree in Business Administration, Data Science, Human Science, or another relevant field.
Experience Requirements:
3 to 5 years
Arabic Language:
Very Good
English Language:
Very Good
French Language:
Very Good
  • Lebanon
  • Mount Lebanon
  • Matn
  • Sinn El Fil