Mission HR Manager – Coordination Beirut – Full Time

-Starting date: 15/06/2021

-Type of contract: 12 months Fixed Term Contract - Full Time- renewable.

Updated competitive salary package with benefits including allowances, medical coverage and 5 weeks of paid leave

-Place of work: Beirut

-Scope of responsibility:

• Is responsible for ensuring the HR capacity required, sizing and improving people capabilities, contribution and active participation in order to achieve mission goals effectively. This will be done according to MSF human resources vision and values.
• Is supporting the HR team in ensuring that MSF is a responsible employer in the mission, supports proper management of HR across the board.

-Function responsibilities include:

Personnel Development accountabilities :

• Knows OC’s recruitment and development policies, procedures and tools, adapt them to the Mission’s context and ensure an equitable, fair, transparent, efficient and accountable implementation throughout the Mission by all relevant people in the mission
• Provide expertise to all people involved in recruitment process on how to lead it properly with the aim of recruiting professionals and people with potentials to be developed.
• Ensures alignment with existing policies and provides expert support to coordinators, activity managers and supervisors in recruiting and developing people under their supervision: first screening of CVs, interview methods, content, detection of potentials, best practices, PMS, alignment of development with operational objectives, etc.
• Knows OC’s induction policies, procedures and tools, adapt them to the Mission’s context and ensure its proper implementation for all newly recruited/arrived staff and for previously hired staff in the Mission who had no access to them when being recruited.
• Ensures (together with the coordinator/supervisors/activity manager) that pre-established specific preparation or specific briefings for newly recruited/arrived staff on the basis of the profile sheet received (OCBA) or development plan are properly done in due time.
• Ensure that all newly recruited/arrived staff receive a briefing agenda upon recruitment/arrival and that they are properly briefed by her/his hierarchical and functional supervisor (if applicable) and receive all the due information according to the established procedures  standard briefing content.
• Follow up the quality and impact of whole briefing and induction processes, collects data and suggest improvements to HRCo if advisable.
• Suggests career paths and support plans for specific persons to HRCo and line managers, ensuring a proper liaison with the Operational needs and objectives set, the results of PMS, the training possibilities (local, international, intersectional, regional, etc.) and the potentials identified.
• Together with HRCo, HROP and Learning & Development (L&D) Unit in HQ, contributes to create and implement a mission learning policy adapted to the Mission in order to respond to the needs identified among the staff, prioritizing those needed to ensure the Operational objectives set.
• Together with HRCo, HROP and L&D Unit in HQ, contributes to the identification of training options at local / regional / international / intersectional level, and provide expertise upon request to line managers with regards to the assessment of training needs within the teams they supervise.
• In close collaboration with HRCo, HROP and L&D Unit in HQ, ensures proper implementation of the Learning Policy, procedures and tools in the Mission and support and develop training for Coordinators/supervisors/activity managers (i.e. HR Management, PMS, etc.)
• Support and empower administration managers and HR/administration staff of the Mission in her/his area of expertise (i.e. recruitment, development, induction, detection of talent, training, etc.)
• Provide expertise and support to all coordinators/supervisors/activity managers on how to implement PMS (tool , method, setting up objectives, follow up of action plan and best practices) with the aim to evaluate and develop competencies of the staff they supervise.
• Look for synergy/exchanges with other MSF sections and other NGOs in terms of trainings, coachings and other development tools
• Shares with HRCo all information/suggestions/activities which may have an impact in planning, budget or HR strategies (i.e. suggested career path, requested trainings, development events, mobility, etc.), and does not implement them without previous authorization of HRCo.
• Collaborate with HRCo in building/updating the annual plan and budget, with regards to her/his area of work and responsibilities.

Personnel Administration Management  accountabilities :

• Know all MSF policies, procedures, tools, standards and principles regarding all staff’ (national, international, regional, etc.) working conditions, benefits and remuneration, job profiles and function grids, health coverage, etc., adapts them to the Mission reality and support an equitable, efficient, transparent, fair and accountable implementation by all relevant staff throughout the Mission.
• Support  for the proper implementation and follow up of internal regulations and terms of employment contracts of all national staff, Support that all staff is employed in the frame of fair labour conditions, and according to local legislation, MSF HR vision, values and principles.
• Support to ensure that National Staff remuneration (salary, post adjustments, compensations, final settlements, etc,) and benefits (holidays, leaves, social coverage, health coverage, etc.) meet with the Mission’s salary grid validated by HQ, Internal Regulations and HR policies, support MSF acts as a responsible employer at any time.
• In close coordination with the Financial Coordinator, support fulfillment of national legislation regarding employees’ taxes and social security at Mission level, checks that monthly declaration forms for taxes and employee/employer social security contributions are correct and sends them to the Financial Department.
• Upon request of the HRCo, support on maintaining regular contact with ministries, national administrations, other MSF sections and other NGOs to improve/keep up to date with administrative practices.
• Knows Homère in depth and support a proper parameterization, use of the system and quality of data throughout the Mission, being her/himself the Missions’ technical reference in absence of a person specifically in charge of the system.

-Specific activities:

• Perform HR replacement in the field and at coordination when needed – project location: Akkar wadih Khaled / Bekaa valley
• By delegation from FINHRCO , work on specific strategic dossier related to personnel developpement and administration in the mission.
• Act as focal point with other MSF sections in Lebanon and area for all topic related to Personnel Developpement
• Conduct session of induction

-Experience required:

• Mandatory:  minimum 2 years in Human Resources
• Desirable: 1 year in similar position is a plus. International NGO experiences in HR manager or Personnel development manager or Personnel Administration Manager.

-Required qualifications

• Degree in Human Resources Management or related studies
• Proficient in Arabic and English languages

-Competencies:

• People Management : works on the growth and development of team members
• Commitment : Demonstrates loyalty, awareness and respect for humanitarian values
• Flexibility : Adapts behaviour to the needs of the situation
• Results : Improves performance and sets ambitious and realistic goals
• Teamwork : Encourages, engages and motivates people to work as a team