Finance Assistant – Wadi Khaled, Akkar – 100 % activity

-Function responsibilities include:

• Implementing cash management procedures to ensure the highest control and security, assisting the Project Fin Manager in the prevision of monthly treasury and planning to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Processing the payment to suppliers (Cash/Cheques/Transfers) and keep strict on all documentation involved, informing the administration manager of any sort of disparity. Following up with the supplier on receiving and cashing them (Going to suppliers if needed).
• Carrying out all accounting tasks and activities, classifying, preparing, and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Following up of all expiring rental contract dates and inform the Administration Manager to leave enough time to arrange a renewal or look for some other alternative.
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Finance Manager in translating documents into local language and assisting in meetings upon request.
• Any other administrative task delegated by the Project Finance Manager.

-Specific activities:

• Controlling the daily cash and check management and ensuring that all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures ...). Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts ...) in order to give reliable and updated information.
• Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)
• Ensuring a monthly account report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made, and classifying and filing the accounting documents according to the guidelines.
• Being responsible for the encoding of all accounting transactions in the accounting software including checking the quality of the accounting allocations (correct encoding of salaries, following up and matching of internal transfers and advances, checking invoices and their allocations).
• Giving support to other departments in terms of budget line allocations.

Requirements:

Education

• Essential: Finance, Business, or Administration related diploma.
• Desirable: Bachelor’s degree in business administration or Finance concentration.

Experience

• Essential: Two years of previous work experience in relevant jobs.
• Desirable: Previous work experience with MSF or other local or international non-governmental organizations (NGOs)

Languages                            

• Essential: Full professional proficiency of the English and Arabic languages.
• Desirable: Elementary to limited professional proficiency of the French language.

Knowledge

• Essential: Advanced computer literacy in using MS-office applications (including but not limited to Word, Excel, PowerPoint, Outlook, …)
• Desirable: Basic knowledge of Unifield (MSF accounting software)
• Desirable: Basic knowledge of the Local accounting standards, local laws and ERP system knowledge.

Competencies

•  Results and Quality Orientation L2
•  Teamwork and Cooperation       L2
•  Behavioural Flexibility                   L2
•  Commitment to MSF Principles  L2
•  Stress Management                       L3