Storekeeper

MAIN OBJECTIVE OF POSITION

Main Purpose:

Executing the stock management activities (receipt, storage, and issuance to projects or other departments of medical supplies and equipment), according to the line manager’s instructions and MSF standards and protocols, in order to ensure the overall functioning of MSF activities.

Accountabilities:

• Supervising materials and goods (medical and non-medical), orders reception and dispatch in accordance with MSF Supply and cold chain protocols.
• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Store materials in accordance with the system in force in order to ensure continuous availability.
• Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card.
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions.
• Collecting the temperature data of the warehouse as per the frequency defined for sharing with line manager & for proper archiving.
• Preparing orders on time before sending goods and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way-bill number, weight and mode of transport in accordance with the line manager’s instructions.
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency defined (periodic full inventory count, stock count for high consumption items, etc…). Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
• Collect and prepare expired items to be packed for shipment to the Central Warehouse in accordance with the guidelines and instructions of the line manager.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse.
• Assisting the line manager with preparation of the stock reports.
• Ensuring that the warehouse is kept in clean and orderly condition.
• Keeping an organized archiving of all documents from shipments, orders, loans, donations, etc\...

SKILLS AND QUALIFICATIONS:

Education

• Elementary School Diploma. Literacy essential
• Desirable secondary education and warehouse management related studies

Experience

• Previous experience as storekeeper desirable

Knowledge

• Microsoft Office: Excel, Word, Outlook

Languages

• Fluency in Arabic is mandatory. Basic knowledge in English is mandatory.