Logistic Assistant
Applicants should send their CV recruitment.lebanon@medecinsdumonde.net with the subject reference "LOG/ASS/TRI" (CVs without this subject line will not be considered). Only shortlisted candidates will be contacted.
Interviews will be held on a rolling basis.HR
MdM is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, or disability unrelated to job requirements.
Main responsibilities:
- Supply (local procurement, warehousing, transport…)
- Fleet, asset follow-up
- Premises follow-up.
- Security and Safety
Main responsibilities and activities of the logistics and support assistant can change according to the organization of the work and to the composition of the team.
- Supply
- Upon instruction and following MdM purchasing procedures, participating to the local purchasing of goods for its location.
- Collecting quotations for purchase of goods and services.
- Supporting in the preparation of the local prices lists by suppliers based on the information received from your line manager.
- Ensuring that the suppliers fill in all receipts/invoices for local purchases correctly.
- Collecting invoices: verifying, summarizing, and submitting invoices packages to the line manager.
- Following up the day-to-day needs of office supply and cleaning materials.
- Ensuring the delivery of all purchased items to the requester, collects the proof of delivery.
- Carrying out a market survey.
- Prepare the PO and payment, with the coordination with the program and the Logistic managers.
- Stock Management
- Receiving goods and checking they are in good condition and suitable for the order
- Organizing storage according to the procedure in force and according to the type of stock (pharmaceutical products, flammable products, food stuff, equipment, cleaning products, stationaries, etc.)
- Labelling and recording information relating to each product (batch number, expiry date, etc.)
- Preparing outward stock movements (dispatch according to activities, donations, destruction): organizing and preparing packages, administrative documentation (transport note, certificates, etc.)
- Monitoring consumption and expiry dates, updating stock cards
- Conducting regular inventories in line with the established schedule
- Archiving documentation relating to the management of stocks
- Premises management
- Ensure the maintenance of MdM premises, safety and good functioning.
- Security and safety
- Report any security-related information to the line manager / Security focal point.
- Ensure safety equipment and procedures are in place.
- Other
The position is based in Tripoli with trips in MdM areas of intervention in North and Akkar Governorates.
Behaviour:
- To always behave with self-restraint and respect the dignity of the beneficiaries.
- To believe in concepts of equity, human rights, neutrality and impartiality.
- Demonstrate willingness to improve own knowledge and skills by participating in any capacity building activities.
- Respect each team member’s position, work and specialty.
- Adapt to special situations or demands from supervisor.
- Respect MDM principles/values and do not accept gifts in the form of financial or any other compensation (ex: items/materials, food, drinks) from suppliers, traders, contractors, patients/ caregivers.
Requested Competence/Skills/Profile
- Technical diploma, business and administration, management.
- 1 to 2 years of experience in NGOs.
- Ability to work simultaneously on multiple tasks
- Experience in supervising daily worker (Loading and Offloading), transportation of goods.
- Experience in Stock Management (Logistic and Medical Stock Management).
- Good computer skills on MS Office programs, especially in MS Excel
- Willingness and ability to work effectively with a wide variety of people
- Ability to work as part of a team and coordinate with project personnel
- Good spoken and written English
- Strong organizational skills
- Capable to multi-task and process information into action without any delays in the program activities
- Clear understanding of donor compliance is essential
- Female profiles are encouraged to postulate.
This job description can be modified at any time according to changes in MDM activities or in the context with prior notice and agreement between the two parties. On demand of the direct supervisor, other tasks might be added to that present list.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- North Lebanon
- Tripoli