Admin Assistant (F/M/X) - Entry Level position
Applicants should send their CV [email protected] with the subject reference "ADMIN ASSIST" (CVs without this subject line will not be considered). Only shortlisted candidates will be contacted.
Interviews will be held on a rolling basis.
MdM is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, or disability unrelated to job requirements. MdM will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, and disability status.
Main activities:
- Archiving
- In charge of scanning the financial and administrative documents
- In charge of maintaining an efficient archiving system
- Cash flow management and monthly accounting:
- Ensuring the timely payment of the expenses related to the operation of the MDM programs. You prepare the payment in advance and have them signed by the person having the signatory.
- Before processing any payment, to make sure the supporting documents are respecting the procurement procedures (MR, quotations, grid analysis, PO, invoices) and the commitment of expenditure procedures (all expenses are duly validated, payment by cheque is preferred…). No payment is processed in case procedures are not respected.
- Issue receipts and check payments.
- Translation of the invoices if needed.
- Have a follow-up of operational advances (field trips, logistic department) and make sure advances are settled each week with correct supporting documentation.
- Keeping the accountancy through the MDM accountancy’s system. Have the cash/bank book and balances up to date at any time.
- Human Resources management:
- Follow-up the attendance sheet and visit Zahle office for data collection. Collect leaves papers from Zahle and Beirut
- Printing salary slip to be signed by the employee and properly archived.
- Register new employee to NSSF and MOF.
- Assisting in other activities concerning recruitment of staff (organization of interviews and tests, induction, trainings…).
- Ensure archiving and monitoring of individual files and deliver all documents relative to the professional life.
- Prepare and posting HR memos in offices of Zahle and Beirut
- Support for expatriates registration process
- Other:
- Assume part of the responsibilities and tasks during the absence of a team member.
- Prepare and/or revise letters, agreements, or any other official document, according to the needs of the mission.
- Translate verbally and in writing when necessary.
- Perform any other additional duty on request of his/her supervisor.
- Respect MdM principles/values and do not accept gifts in form of financial or any other compensation (ex: items/materials, food, drinks) from suppliers, traders, contractors, patients/ caregivers.
- Assist with preparation of meeting.
- Report Minutes of Meeting when attending any meeting.
Requirement
University degree (BA) in Finance, economics, business and administration or other relevant field - mandatory.
Good level of Excel (PIVOT Tabel, VLOOKUP, etc) - mandatory.
Excellent attention to detail - mandatory.
Shares the humanitarian values of MdM - mandatory.
Volunteer experience or NGO experience - desired.
This opportunity is excellent for a recent Bachelors graduate who is a quick learner, hands on, proactive and detail oriented.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut
- Beirut