Executive Director

Duties and Responsibilities

Leadership

1. Participate with the Board of Directors in developing a vision and strategic plan to guide the organization
2. Identify, assess, and inform the Board of Directors through President of internal and external issues that affect the organization
3. Act as a professional advisor to the Board of Directors on all aspects of the organization's activities
4. Foster effective teamwork between the Board via President and the Executive Director and between the Executive Director and staff
5. In addition to the Board, act as a spokesperson for the organization
6. Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate
7. Represent the organization at community activities to enhance the organization's community profile
8. Delegate tasks as needed and based on skills

Operational planning and management

1. Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
2. Oversee the efficient and effective day-to-day operation of the organization
3. Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies once every 2 years and recommend changes to the Board as appropriate
4. Provide support to the Board by preparing meeting agenda and supporting materials

Program planning and management

1. Oversee the planning, implementation and evaluation of the organization's programs and services
2. Ensure that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the organization
3. Monitor, with administrative manager, the day-to-day delivery of the programs and services of the organization to maintain or improve quality
4. Oversee the planning, implementation, execution and evaluation of special projects.

Human resources planning and management

1. Determine staffing requirements for organizational management and program delivery and propose it to the board.
2. Oversee the implementation of the human resources policies, procedures and practices including the development of job description for all staff
3. Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
4. Recruit, interview and select staff that have the right technical and personal abilities to help further the organization's mission
5. Ensure that all staff receives an orientation to the organization and that appropriate training is provided
6. Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review and action plan
7. Coach and mentor staff as appropriate to improve performance
8. Determine bonus salary raises based on performance evaluation

Financial planning and management

1. Prepare a comprehensive budget with accountant
2. Work with the Board to secure adequate funding for the operation of the organization
3. Oversee the development of fundraising plans and the write up of funding proposals to increase the funds of the organization
4. Approve expenditures within the authority delegated by the Board
5. Ensure that sound bookkeeping and accounting procedures are followed
6. Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
7. Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization
8. Ensure that the organization complies with all legislation covering taxation and withholding payments

Community relations/advocacy

1. Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization
2. Establish and maintain good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization

Risk management

1. Identify and evaluate the risks to the organization's people (clients, staff, management, volunteers), property, finances, goodwill, image and others and implement measures to control risks

Conduct other tasks as assigned by the board or president.