Administrative, Finance and Logistics Officer

Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

How to apply

Please send your CV and a cover letter, mentioning 3 reference contacts, to:

Joe Jabbour

Lebanon Program Manager

La Chaîne De L’Espoir

[email protected]

Applications will be reviewed on an ongoing basis; the position might be filled before the closing date.

Contact Person Name: 
Joe Jabbour
Contact Person Position: 
Lebanon Program Manager
Contact Person Email: 
Description: 

Main RESPONSIBILITIES:

Administration

  • Supervise administrative records and guarantee that the status and functioning of the mission are in legal accordance with the requirements of the country’s regulations.
  • Maintain up-to-date information and report on developments in NGO law and administration regulations. 

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  1. Finance
  • Ensure the mission’s financial procedures are in line with CDE’s finance policies and established organizational practices
  • Ensure that donor rules and regulations are adhered to in finance management
  • Establish and implement national specific finance systems and guidelines if required
  • Provide the accounting of the local office and program: complete the cash / Bank book on a daily basis, provide the monthly accounting closure performing monthly cash inventories and bank reconciliation.
  • Verify compliance of accounting documents according to internal regulations and Lebanese Finance Law.
  • Prepare, manage and follow up the project budgets, financial proposals, financial reports, and bi-monthly fund request
  • Contribute to and prepare for financial audits
  • Cash forecast

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  1. Logistics
  • Ensure a proper planning for all purchases and contract management
  • Ensure a competitive and transparent process throughout the procurement cycle in compliance with the rules and regulations of CDE procedures and manages all procurement files as per good procurement procedures
  • Record and update the list/inventory of office equipment and other assets
  • Control the stock of materials and office supplies
  • Ensure the maintenance of the office building to ensure a sound working environment.
  • Support the operational organization of field trips
  • Maintain a proper filing/archiving system for all procurement documents for LCDE office in Jordan

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  1. Other
  • Supports the Country Coordinator for Human Resources management
  • Ensure confidentiality of data and information related to patients, their care and family
  • Report any security, ethical or acceptance-related issues to his/her line manager
  • Translate verbally and by writing when necessary
  • Participate in team meetings or any other relevant internal and external meetings
  • Perform any other additional duties upon instruction given by his/her line manager or technical referent whenever applicable<!--break-->
  • TEAM RELATIONSHIP
  • The Administration/Finance/Logistics officer:
  • Is under the direct supervision of the Country Coordinator in Lebanon
  • Liaises with CDE HQs management control officer and administrative and finance department as well as HR department as required
  • Works closely with and in support of the whole team
Expired
Last modified: 
18 Oct, 2020
Intervention Sector(s):
Health
Application Deadline:
Sunday, 15 November 2020
Contract Type:
Full Time
Period of Employment:
The contract is for one year, to be extended pending funding availability, and depending on work performance.
Salary
Salary will be based on internal grid.
Salary Range:
1500 to 2000 (USD)
Education Degree:
Technical Degree
Education Degree Details:
Degree in Finance, Accounting, Business administration or equivalent diploma
Experience Requirements:
3 to 5 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
Good
Country/City: 
  • Lebanon
  • Beirut
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