Requires a Cover Letter?: 
no
Application Submissions Guideline: 

Interested candidates please send CV to [email protected] and mention clearly in the subject the position applying for. Only short-listed candidates will be contacted.

Contact Person Email: 
Description: 

INTERSOS is a non-profit humanitarian aid organization that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organizations and the values and principles expressed within those codes. INTERSOS is recognized by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).

INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralized offices.

 

Job Title      : Logistics & Procurement Officer

Reports to        : Head of Base and Logistics Coordinator

Duty Station     : South base

Position Type    : Full Time

 

Job Purpose:

 

The Logistics and Procurement Officer is responsible for procurement process of relevant base, such as preparing tenders, ITBs, framework agreements and contracts. He/she is also responsible of asset management, stock inventory, fleet management, in addition to preparing monthly reports related to communication, fleet, assets, and procurement. He/ She will be the logistics focal point in each base and relevant centers and will manage the warehouse and stock where applicable.

 

 

Generic Duties:

 

  1. Logistics:
  • Responsible for procurement procedures (bids, tenders, quotations, appraisals of quality and price) for goods and services as per INTERSOS and donor requirements.
  • Ensure effective and cost-efficient procurement planning, by ensuring weekly and monthly needs mapping per project team and grouping purchases where possible and relevant.
  • Negotiate and follow up and maintain good relationships with suppliers.
  • Run market assessments and update suppliers list per base in coordination with Logistics Coordinator and Admin/Finance department.
  • Coordinate with the Projects Managers and concerned recipients on delivery of items within the procurement plan deadline.
  • Conduct bookings and reservations of events and venues, as per established INTERSOS procedures.
  • Ensure regular rent, utilities payments (electricity, water, gas, etc.) and running costs are paid (upon approval of PMs for direct activities related costs and approval of HoB and HoM for support costs) in coordination with  Admin/Finance department.
  • Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems
  • Ensure that all necessary documentation and donor filing is updated.
  • Handle vehicle service requests and ensures that the fleet is checked and maintained regularly.
  • Monitor fuel consumption limits and use of vehicle log-book, maintenance log, oil log and other fleet formats and templates. Calculate the personal usage of fuel consumption.
  • Supervise drivers and coordinate their daily work.
  • Follow up on speeding tickets and scratches/accidents to collect the necessary payments in coordination with Admin and Finance.
  • Ensure that vehicles are insured accordingly and report any incident on a monthly basis.
  • Ensure proper documentation of the vehicle lease, insurance, ID, mechanical inspection, etc.
  • Handle vehicles driving permissions (updated) for related staff and ensure that all drivers have on their possession relevant driving documentation such as clean driving licenses.
  • Provide the Logistics Coordinator and Head of Base with weekly action plan related to the weekly objectives achieved and the plan of activity for the upcoming week.
  • Conduct a monthly physical inventory on all IT related assets in the base and centers.
  • Conduct a quarterly physical inventory on assets and furniture in the base and centers.
  • Responsible for  proper maintenance and tracking of assets and office equipments such as AC, Laptops, Printers, etc..
  • Ensure all files and records of Logistics are properly updated and filed.
  • Routinely liaise with administration department, and logistic coordinator.
  • Monitor on weekly bases the requirements for the guest house and maintenance needed and follow up with expats on it.
  • Conduct induction for new staff on Car’s SOPs, and INTERSOS assets usage.
  • Prepare and send the monthly Logistics report to management.
  • Perform any other related task requested by management.

 

  1. Staff Management:
  • Supervise the Logistics team and follow up on their tasks and duties.
  • Conduct performance appraisals for subordinates.
  • Conduct on job trainings for the team and follow up on their capacity building with management and HR.
  • Participate in staff recruitment and selection process.

 

Specific Duties:

(Can be adapted to the particularities of the job location and the requirement of the project. This section shall be revised whenever a new employee is hired).

 

  1. Security:

Act as security focal point for south Lebanon area in direct coordination with Head of Base and Liaison Officer to implement and support in the security and safety management.

  • Responsible for staff movement tracking.
  • Ensure proper sharing of information related to general and specific security and safety aspects for the national team via WhatsApp group, SMS and phone call.
  • Provide regular and ad-hoc feedback on safety and security to the head of base.
  • Maintain good and efficient relationships with local and regional security and safety stakeholders (ISF, civil police, municipal police and LAF)
  • Ensuring clear and broad communication of security guidelines, rules, regulations, standard operating procedures (SOPs), etc in coordination with Liaison Officer.
  • Report any identified problem to relevant line management and Liaison Officer.
  • Briefing newly recruited staff on security guidelines, rules, regulations, standard operating procedures (SOPs), etc. in coordination with Liaison Officer.
  • Advising both managers and employees about policies and procedures related to Security Management in coordination with Liaison Officer
  • Provide and follow up on all security related documents related to access to the areas of intervention.

 

 

Competencies: (Knowledge, Skills & Abilities)

 

Professional Competencies:

  • Minimum 3 years of relevant experience.
  • Good knowledge of procurement processes.
  • Knowledge in car and office equipment maintenance.
  • Proficiency in MS office (word, excel..)
  • Driving licence issued since more than 1 year.

 

Behavioural competencies:

  • High level of integrity and understanding of procurement ethics
  • High level of planning & organisational skills & able to meet deadlines
  • Analytical thinking & decision making
  • Excellent communication and interpersonal skills
  • Very good negotiation skills
  • Teamwork
  • Driving and achieving results
  • Initiative
  • Strategic vision
  • Developing and motivating others
  • Flexibility and adaptability

 

Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
06 Nov, 2020
Intervention Sector(s):
Human Rights & Protection
Application Deadline:
Sunday, 22 November 2020
Contract Type:
Full Time
Period of Employment:
12 months from 01/01/2021 till 31/12/2021(renewable based on funds and performance)
Salary
Basic Salary $1,637
Salary Range:
1500 to 2000 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Bachelor Degree in business administration or equivalent
Experience Requirements:
3 to 5 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
None
Country/City: 
  • Lebanon
  • South Lebanon
randomness