Deputy Project Manager (Bekaa)

INTERSOS is a non-profit humanitarian aid organization that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organizations and the values and principles expressed within those codes. INTERSOS is recognized by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).

INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralized offices.

Job Title               : Deputy Project Manager

Reports to           : Head of base/ project manager

Duty Station       : Zahle 

Position Type     : Full Time

Job Purpose:

To contribute to the overall success of the project, and seeing that deliverables are achieved on time, on scope, on budget, within acceptable quality levels, and in line with donor requirements and based on beneficiary needs. The Deputy Project Manager will assist INTERSOS’ Head of Base/Project Manager (HoB/PM) on ensuring the effective implementation and supervision of the BPRM-funded project and representation of the project’s activities as required by the HoB/PM.

Generic Duties:

1. Support the development of the overall project implementation strategy (including exit strategy), systems, approaches, tools, and materials;
2. Support the daily monitoring and supervision of project activities’ implementation, in line with the project documents and established work plan;
3. Support the daily monitoring of financial management of the project, ensuring all expenses are in line with the project’s budget and eligibility criteria and follow INTERSOS’ and the donor’s procedures.
4. Ensure project documentation and donor compliance are maintained throughout the project, according INTERSOS standards and procedures;
5. Ensure proper internal coordination with other project teams and supporting departments; and
6. Ensure proper external coordination and liaison with relevant stakeholders, in agreement with the HoB/PM.

Specific duties

Programme and reporting:

• Assist in the planning of the project start-up phase, including contributing to the preparation of the detailed work plan and meetings with stakeholders, with follow-up on action points;
• Assist in documenting implementation progress and challenges by regularly updating the project’s tools, including the Project Appraisal Tool (PAT) and provide monthly reports to the HoB/PM;
• Ensure ongoing monitoring of the project’s activities, including the undertake of regular field visits in project locations;
• Help anticipating and mitigating risks and issues, and trouble-shoot any unforeseen challenges during the project implementation;
• Ensure staff awareness of, and respect of, INTERSOS code of conduct, internal procedures and donor requirements;
• In coordination with the HoB/PM, support the development of the project’s MEAL plan and tools and monitoring of the implementation of the MEAL plan;
• Support with the drafting of internal and external project’s narrative reports, including compiling and consolidation of information from all project teams;
• Assist in the development a project communication plan with communities so that factual, objective and actionable information is provided to project stakeholders;
• Contribute to the development and expansion of INTERSOS’ programme in the South/Bekaa, and create synergies with other ongoing projects in the South and Nabatieh/Bekaa.

Coordination:

• In coordination with the HoB/PM, organise regular project coordination meetings with the project team;
• In coordination with the HoB/PM, undertake communication and liaison activities to actively collaborate and coordinate with key stakeholders during project implementation, including donor, local and international organisations and government authorities, through regular attendance at technical meetings and bilateral meetings;
• Assist the identification of opportunities to collaborate and coordinate efforts with other organisations to avoid duplication of assistance and coverage.

Human Resources:

• In coordination with the HR and the HoB/PM, support in the recruitment of project staff;  
• In coordination with the HoB/PM, evaluate staff performance and follow INTERSOS’ HR Appraisal procedures;
• Provide ongoing guidance and technical supervision to project staff in order to develop competencies and skills according to the performance plan, including capacity-building and training.

Logistics:

• In coordination with Logistics, assist in the drafting of the project’s Procurement Plan, to ensure all equipment, supplies and materials required to implement the project activities follow cost efficiency and accountability principles, in compliance with INTERSOS’ procedures and donor regulations;
• In coordination with Logistics, ensure the proper contracting of suppliers as well as fleet management and inventory.

Finance and Administration:

• In coordination with the HoB/PM, assist in the financial management of the project, including cash flow, budget forecast and expenditure.

Competencies: (Knowledge, Skills & Abilities)

Professional Competencies:

• Minimum 5 years of relevant work experience (of which minimum 4 years in I-NGOs);
• Knowledge of humanitarian and I-NGO principles;
• Very good knowledge of the project management cycle and experience in management;
• Good financial and budgeting understanding;
• MS proficiency (Microsoft Word, Excel, Outlook, etc.);
• Previous experience working with U.S. donors, including BPRM, is a plus; and
• Valid Driving License of more than 1 year.

Behavioural competencies:

• Demonstrated communication, interpersonal and organizational skills;
• Ability to train, coach, mobilize, and manage teams;
• Flexibility and ability to multi-task under pressure;
• Strong analytical and practical problem-solving skills;
• Ability to work well in unstable and frequently changing security environments;
• Proven ability to work creatively and independently both in the field and in the office;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Humanitarian motivation and commitment to INTERSOS values, policies and procedures.